Agenda Packets - 1999/09/27 - Laserfiche WebLink

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Mounds View City Council August 23, 1999 Regular Meeting Page 23 building and haul it off the site. He explained they were presently investigating the shelter to determine if there are any hazardous materials contained in it, however, they do not believe this to be the case, as it was previously, just a temporary classroom. He advised that staff was anticipating a change order on this item, for the contractor to demolish the building and haul it off the site if it is not allowed to be burned. He stated this was why the change order percentage was at 15 percent. He stated typically, this would be approximately 10 percent, however, staff was not fully aware of what the contractor would charge if they have to haul the building off the site. MOTION/SECOND: Thomason/Marty. To Approve Awarding the Woodcrest Park Mitigation Project to Arnt Construction for a Total Bid of$131,930.50, and to Authorize the Director of Public Works to Sign Off All Change Orders Up to a Maximum of Fifteen Percent of the Project. Ayes—4 Nays—0 Motion carried. Council Member Stigney stated the change order was previously 10 percent contingency of the bid, and inquired why staff was requesting 15 percent. Director of Public Works Ulrich stated this appeared to be a very simple project, primarily the excavation and the removal of the dirt, however, the change order is typically 10 percent. He explained that the only thing that had come into the proposal late, was the removal of the building, which according to the Fire Chief is not going to be allowed to be burned, and therefore, they would have to have someone haul it off the site. Council Member Stigney stated he thought Director of Public Works Ulrich had indicated he was still working with the Fire Chief in this regard. Director of Public Works stated he had left a voice mail message for the Fire Chief the previous Friday, and the Fire Chief had indicated through his voice mail, that he was conducting other business related to his job. He explained at this point, he had not heard whether or not the Fire Chief would change his mind. Council Member Stigney stated that change order norm was 10 percent, and he would suggest staff remain at 10 percent. He added if there is some other consideration to deal with, and if the Fire Chief can not burn the structure, then staff can come back and request additional funds. Director of Public Works Ulrich stated they had utilized the statements that authorize staff to sign the change orders, in the event they get into the project, and the contractor indicates they need a certain amount of dollars to proceed. He stated that any delay in this project could also cost them money through the contractor because he is being denied work. He stated this is why staff always incorporates the last sentence to sign change orders so they do not have to come back before the Council within two weeks. He stated that they attempt to keep this within a reasonable amount of money related to the project. He explained that if they wish to lower the percentage, and anything comes in higher than that amount, staff would have to come back to the Council for approval. Council Member Stigney inquired if this was not the norm.