Agenda Packets - 1999/10/04 - Laserfiche WebLink

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Aug 23 99 12: 18p City of Columbia Heights 612-782-2801 p. 8 C. IDENTIFICATION OF REQUESTING PARTY. The responsible authority or designee must verify the identity of the requesting party as a person entitled to access. This can be through personal knowledge, presentation of written identification, comparison of the data subject's signature on a consent form with the person's signature in City records, or other reasonable means. D. TIME LIMITS. * Requests. Requests will be received and processed only during normal business hours. * Response. The response must be immediate, if possible, or within 5 working days if an immediate response is not possible. The City may have an additional 5 working days to respond if it notifies the requesting person that it cannot comply within 5 days. E. FEES. Fees may be charged in the same manner as for public information. F. SUMMARY DATA. Summary data is statistical records and reports derived from data on individuals but which does not identify an individual by name or any other characteristic that could uniquely identify an individual. Summary data derived from private or confidential data is public. The responsible authority or designee will prepare summary data upon request, if the request is in writing and the requesting party pays for the cost of preparation. The responsible authority or designee must notify the requesting party about the estimated costs and collect those costs before preparing or supplying the summary data. This should be done within 10 days after receiving the request. If the summary data cannot be prepared within 10 days, the responsible authority must notify the requester of the anticipated time schedule and the reasons for the delay. Summary data may be prepared by "blacking out"personal identifiers, cutting out portions of the records that contain personal identifiers, programming computers to delete personal identifiers, or other reasonable means. G. JUVENILE RECORDS. The following applies to private (not confidential) data about people under the age of 18. * Parental Access. In addition to the people listed above who may have access to private data, a parent may have access to private information about a juvenile data subject. "Parent" means the parent or guardian of a juvenile data subject, or individual acting as a parent or guardian in the absence of a parent or guardian. The parent is presumed to have this right unless the responsible authority or designee has been given evidence that there is a state law, court order, or other legally binding document which prohibits this right. • * Notice to Juvenile. Before requesting private data from juveniles, city personnel must notify the juveniles that they may request that the �.. information not be given to their parent(s). This notice should be in the form attached as Exhibit 4. • 3