Agenda Packets - 1999/10/04 - Laserfiche WebLink

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Rug 23 99 12: 18p City of Columbia Heights 612-782-2801 p. 9 * Denial of Parental Access. The responsible authority or designee may deny parental access to private data when the juvenile requests this denial and the responsible authority or designee determines that withholding the data would be in the best interest of the juvenile. The request from the juvenile must be in writing stating the reasons for the request. In determining the best interest of the juvenile, the responsible authority or designee will consider: Whether the juvenile is of sufficient age and maturity to explain the reasons and understand the consequences, Whether denying access may protect the juvenile from physical or emotional harm, Whether there is reasonable grounds to support the juvenile's reason, and Whether the data concerns medical, dental, or other health services provided under Minnesota Statutes Sections 144.341 to 144.347. If so, the data may be released only if failure to inform the parent would seriously jeopardize the health of the minor. The responsible authority or designee may also deny parental access without a request from the juvenile under Minnesota Statutes Section 144.335. V. DENIAL OF ACCESS If the responsible authority or designee determines that the requested data is not accessible to the requesting party, the responsible authority or designee must inform the requesting party orally at the time of the request or in writing as soon after that as possible. The responsible authority or designee must give the specific legal authority,including statutory section, for withholding the data. The responsible authority or designee must place an oral denial in writing upon request. This must also include the specific legal authority for the denial. VI. COLLECTION OF DATA ON INDIVIDUALS The collection and storage of information about individuals will be limited to that necessary for the administration and management of programs specifically authorized by the state legislature, city council, or federal government. When an individual is asked to supply private or confidential information about the individual, the City employee requesting the information must give the individual a Tennessen warning. This warning must contain the following: * the purpose and intended use of the requested data, * whether the individual may refuse or is legally required to supply the requested data, * any known consequences from supplying or refusing to supply the information, and * the identity of other persons or entities authorized by state or federal law to receive the data. A Tennessen warning may be on a separate form or may be incorporated into the form which reauests the nrivate nr ennfirlential rlata CPP 214 ,-1,Prl kit c