Agenda Packets - 1999/10/25 (2) - Laserfiche WebLink

Home Browse Search

NNW Item No. l/tAS 7 g Staff Report No., Meeting Date: October 25, 1999 Type of Business: Council Business WK: Work Session;PH:Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: Tracy Juell, Administrative Assistant, Public Works Department Item Title/Subject: Awarding of bid for the Electronic Message Board Date of Report: October 15, 1999 Staff advertised for bids for Electronic Message Board to replace the current City sign; 2 bids were received,the following are the results: Vendor One Line Two Line Freight Aim Electronics $30,575.00* $46,391.00* $345.00 Attracta Sign $29,104.32* $46,529.85* $350.00 *includes sales tax I spoke with the City of Rosemount(Parks Director) and the City of Benson regarding their message boards. Both cities are very happy with its capabilities and performance; the City of Rosemount has a 1 line message board and highly recommends that the City invest in a 2 line display. (More information can be displayed at once and considering the current location of the existing sign and speed limit on Highway 10, it would be to the City's benefit to install a 2 line.) In the 1999 budget, $40,000.00 was budgeted to replace the sign, Staff's recommendation to purchase a 2 line sign exceeds budgeted amount by $7,038.55. Staff spoke with the Finance Director regarding any alternative or funding sources. Finance Director Kessel identified the special projects fund, general fund reserves, or 1999 contingency fund as possibilities. Staff seeks Council's direction requesting an additional funding source for the 2 line sign. Note: The electronic message board will be installed and operational by November 30, 1999 and the software to operate the messaging will be installed on the network file server. (In-house software training shall also be performed within 48 hours of installation of message board.) Tracy Juell,Adminis ative'ssistant,Public Works Dept. RECOMMENDATION: Staff recommends that Aim Electronics be awarded the bid in the amount of$47,038.55 for a 2 line electronic message board. (Cable costs will be approximately $57.60, Freight $350.00, and $46,529.85 for the electronic message board which includes the message center, I.D. cabinet, pole shroud, all electrical work, running the data cable and removal/disposal of the existing City sign.)