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November 10, 1999 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: November 15, 1999 City Council Meeting We have a few business type items to take care of, but likely the item the Council may want to spend the most time on is the budget discussion for next year. Here's what we have for Monday: 5. A. Recognition of Kitty Hickok for her Twelve Years of Service: Kitty will have left City employment by meeting time, but it would seem appropriate to ask the Council to note her years of service to the City and to wish her well in her new position. 6. A. Administrator and Attorney Report on Charter Commission Meeting of November 11, 1999: Bob Long and I attended the November 11 Charter Commission on behalf of the City Council to review with them the issues the Council has addressed for the Charter. Bob and I can address this more fully on Monday, but generally the Commission appeared to be in consensus that three issues are minor with some clarifications. The term limit issue was felt to be proper but some feeling that a notation that the provision may be in conflict with the state constitution may be appropriate. The group also felt it attempted to respond to the Council's concerns, but did need more time to fully understand the issues. Some discussion took place interpreting my letter of August 12. The Commission and Council have several avenues for legally making changes to the Charter. My letter however was written more as a "friendly" meaning I conveyed the issues for their evaluation, but did not address particular redress provisions. I suggested the reply of October 14 did not impart to the Council the concerns with time nor the depth of discussion the Commission was involved with, and interpretation of that response may have contributed to the concerns expressed at the last two Council meetings. The Commission will continue to address the issues the Council passed to them. They meet next in January where it appears the Chair will draft a position letter after their discussion, and bring it back to the Commission at their February meeting for agreement before sending back to the City Council. 7. C. Resolution 5383, Creating Streets Funds and Dedicating Portion of Franchise Fee: The Council reviewed this drafted resolution at the work session. As noted at that meeting, this resolution creates the repository for street improvements funds and dedicates the increase in the franchise fee to the fund. The resolution does not complete the City's policies development for determining which projects get done and how, nor does it presume full long term funding obligations. That will continue to need to be made by each Council annually. 7. D. Resolution 5384, Rejecting Sign Bids and Authorizing Rebidding: Mike's memo explains this in greater detail. Some disagreement over interpretation of the specifications by one bidder leads staff to recommend rebidding. While I do not see any fault of the City in preparing the specifications, since only two bidders bid, the problems associated with just selecting one may be greater than simply rebidding.