Agenda Packets - 1998/09/08 - Laserfiche WebLink

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v l Item No. Type of Business: CB WK: Work Session; PH:Public Hearing; CA: Consent Agenda; CB: Council Business City of Mounds View Staff Report To: Mayor and City Council From: Chuck Whiting and Cari Schmidt Item Title/Subject: Hay Study Results Date of Report: September 3, 1998 At the April 28, 1997 City Council meeting, Council authorized staff to proceed with the conversion of the job evaluation system from PDI to HAY Evaluation Systems. The purpose of this conversion was to comply with Minnesota Statutes 471.994 "every political subdivision must use a job evaluation system in order to determine the comparable work value of the work performed by each class of its employees. The job evaluation system must be maintained and updated to account for new employee classes and any changes in factors affecting the comparable work of existing classes." The City had not formally reviewed it's job evaluation system since 1987. The first step in converting systems consisted of reviewing job descriptions to ensure they matched the position functions. Descriptions were reviewed by employees and management. Labor Relations Assoc., the consultant assisting with the conversion from PDI to HAY, assigned benchmark values to a majority of the positions within the City. For those positions which were not able to be automatically benchmarked using the model criteria from HAY, a position description questionnaire was completed by the employee and sent to HAY for further analysis. The positions that required a questionnaire to be completed are listed on the attached page. Once all of the positions received a benchmark value, a hierarchy of points was distributed to the employees. The employees were then given the opportunity to appeal the points assigned to their position. An appeal board of 3 employees was set up to evaluate the appealed positions and to make a recommendation to the City Administrator. The positions that appealed were: Department Secretary- Public Works, Payroll/Utility Billing Clerk, Park Maintenance and the Building Inspector. Upon evaluation by the Appeals Board and the City Administrator, a few minor changes were made regarding these and other positions. The Parks Maintenance position(Steve Dazenski) has been changed to Parks Foreman to reflect the increasing job responsibilities that have evolved in the parks department. The points for this position were increased from 197 to 276 to reflect the change in title and job responsibilities. The title of Department Secretary has been changed to Administrative Assistant. The title of