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Mounds View City Council UNAPPROVED <br /> December 14, 1998 <br /> Page 8 <br /> had come in after the bidding process. Ms. Sanchez told the Council that Executone had <br /> separately included a Y2K upgrade and also a Community Center addition of five phones only. <br /> Mayor McCarty asked if the quote was part of the original bidding document. Ms. Sanchez said <br /> it was not. Mayor McCarty said the discussion was limited to companies complying with the <br /> original bid documents. City Attorney Long stated any bid received outside the bid <br /> specifications would not be considered. <br /> Koopmeiners asked Whiting to tell the Council what problems the City has encountered with the <br /> current Executone system. Whiting said the system was not flexible when it came to hooking it <br /> up with the Golf Course. Koopmeiners stated that Executone's inability to get problems resolved <br /> had been very frustrating for the Police Department. Stigney noted if Executone upgraded the <br /> system it would be "like new." <br /> MOTION/SECOND: Stigney/McCarty to deny Resolution No. 5290,Approving a <br /> Telecommunications Bid Award for City Hall, Community Center and Y2K upgrades and throw <br /> out all bids. <br /> Ms. Sanchez stated Executone's $15,000 option would not be "state of the art," rather it would be <br /> a'band-aid' for the current system." <br /> MOTION/SECOND: Quick/Gunn to call the question. <br /> VOTE: Ayes - 4 Nays - 1 (Stigney) The motion carried <br /> VOTE (On the original motion): Ayes - 1 (Stigney) Nays - 4 The motion failed. <br /> MOTION/SECOND: Koopmeiners/Gunn to approve Resolution 5290, Approving a <br /> Telecommunications Bid Award for City Hall, Community Center and Y2K Upgrades to Action <br /> Systems. <br /> Discussion: Stigney expressed his concern that the Council and staff did not understand the <br /> system that Executone was bidding and it is a waste of the tax payers money to pay for a system <br /> that is not what the City needs. Mayor McCarty said the staff is making a recommendation <br /> based on what they know their needs to be. They have analyzed the bids and their <br /> recommendation should be followed,he said. <br /> VOTE: Ayes - 4 Nays - 1 (Stigney) The motion carried <br /> H. Motion to Authorizing staff to select a vendor to provide vending machine services at the <br /> Community Center and for the Mayor and Clerk Administrator to execute a contract in <br />