Agenda Packets - 1998/12/14 - Laserfiche WebLink

Home Browse Search

Item No. 7G Meeting Date: 12-14-98 Type of Business: CB WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Mayor and City Council From: Tracy Sanchez Item Title/Subject: Consideration of Resolution No. 5290 Approving a Telecommunications Bid Award for City Hall, Community Center and Y2K Upgrade Date of Report: December 11, 1998 As discussed at the December 7, 1998 work session,staff has assessed the city's current telecommunications systems needs,additions for community center telephone service and Y2K compliancy. Below,additional information is listed and attached updating ESI's spec sheet and maintenance agreement.Also attached is information as to the costs of having US West Small Business Systems at the Community Center.Example: 7 business lines at the community center would cost$382.55 per month w/7 voicemail boxes at$120 per month= $502.55 Times 60 months would costs$30, 153. At this cost the city could invest the money into a telephone system that both facilities could utilize with many other functions and capabilities. Another option would be to only look at the upgrade for Y2K compliance and five additional phones(staff is assessing possibly seven phones)for the community center.The cost is$15,329.40. Company Type of System Total Compliance on Total Cost Monthly Name Bid Form Maintenance Agreement Cost Communications Toschiba DK 424 8-No's $47,625.00 $161.00 World McLeod USA ESI • 0-No's $50,250.00 $175.00 Increased to $55,700.00 Executone Executone 4-No's $53,833.00 $369.40 Action Systems Comdial 0-No's $42,600.00 $286.00 *Add an additional$1,450.00 to ESI's total cost for a park and page feature. *Add an additional$4,000.00 to ESI's total cost for Sub-dued Off-Hook Voice Announce feature. *ESI and Toschiba maintenance agreement is for hardware only.Additional charges would beincurred at$35 per trip charge and$48 per half-hour of labor.The city would be able to choose from varied maintenance agreements from all vendors. Staff Recommendation: Approve Resolution No. 5290 awarding a Telecommunications Bid.