Agenda Packets - 1998/12/07 - Laserfiche WebLink

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MEMO December 4, 1998 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: December 7, 1998 City Council Work Session Special Council Meeting - Item 1: Ordinance 622: For Monday evening, we are asking the Council call to order in order to for consideration of Ordinance 622,the franchise fee ordinance. The Council has gone through the required hearings and readings. Bruce will review the timing with NSP on the implementation of the new rate. Apparently some additional time is needed for NSP to implement the new 3% rate, and rate payers may not see the change until March. This may also impact the city's revenue side of the budget. Work Session Meeting-Item 1 -Telecommunications Bids: Tracy Sanchez has been coordinating the new telephone system bids and specifications for City Hall and the community center and will report Monday evening. The Council will be asked at the December 14 meeting to award the bid for the phone system allowing staff to set up for the opening of the community center. Item 2 -Custodial/Cleaning Services for Community Center: Staff has been working options for keeping the Community Center clean. There still are several options,but the cleaning needs appear to be sorting in three ways. First,there is the cleaning,take down and set up needed for the banquet center. Part time on call employees are being sort for this work and will be used in coordination with Sharie Linke's efforts in managing the banquet center. Options exist here as well to extend their use beyond the banquet center if and where needed. Second,there is the full building cleaning. We are checking into cleaning services and anticipate this to be done as a late night early morning service. It may be that the day time cleaning associated with the banquet center and part time employees may lessen the need for a full scale all out service. We are also checking into the additional work that our current City Hall janitor and his fill ins may be able to do. For now however, I am asking staff to continue reviewing these options as part of a menu of cleaning options. It may be that in the end we maintain associations with each of these options and utilize as warranted in the building. Third, building maintenance items will crop up, such as routine and scheduled checks of mechanical items, but also the simple painting touch-ups,nicks and scratches and so forth that will need some attention. Currently,we are looking at this maintenance as being under the direction of public works through the current parks maintenance staff. Further work will be needed to delineate all duties, but in general it appears to be the proper place for oversight. I sort these three areas out because I have found that in our discussions the three areas often get crossed and create confusion on how best to go about "cleaning." Tracy and Bruce have been working on many of the particulars here and can review them if necessary Monday evening. What I would like to accomplish with the Council is that staff will present some mix of options, some of which may require a contractual agreement that will need Council approval. Since we are so late in the game on this, and will not truly know our cleaning needs fully until we are in the building, I feel we will need some flexibility. I am also deliberately approaching this issue as anticipating the