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Item No. 3 <br /> Meeting Date: 11-02-98 <br /> Type of Business: WS <br /> WK: Work Session;PH:Public Hearing; <br /> CA:Consent Agenda;CB:Council Business <br /> City of Mounds View Staff Report <br /> To: Mayor and City Council <br /> From: Tracy Sanchez, Office Communications Coordinator <br /> Item Title/Subject: Telecommunication Needs and Options for City Hall and Community <br /> Center <br /> Date of Report: October 30, 1998 <br /> Summary: <br /> To review telecommunication system replacement of hardware and software for future growth and <br /> Y2K(Year 2000) compliance for City Hall and Community Center. <br /> Background: <br /> The City of Mounds View's telephone system needs a Y2K compliance hardware and software <br /> upgrade in order to function for the year 2000. The system currently in place supports voice and <br /> data lines to the Golf Course, Public Works and City Hall buildings. The Executone system <br /> purchased approximately six years ago has outgrown it's hardware and software capabilities. All <br /> departments have experienced numerous faults with the current system. With our current system, we <br /> are not able to add any more voice or data lines (for faxes, modems or any type of Networking), <br /> there is not enough hours of voicemail storage; on three-day weekends a number of messages have <br /> filled up individual voicemail boxes and system overloads have occurred with the voicemail system <br /> shutting down. These are just some of the issues we face. I have worked with our current system for <br /> the past two years and have identified, charted and assessed the telecommunication needs at City <br /> Hall, Public Works, The Bridges Golf Course and the Community Center. <br /> The first proposal from Executone (our current telecommunications system) is a proposal to <br /> upgrade the current system with additional hardware and software needed to comply with the year <br /> 2000. This upgrade will also support the Community Center needs. The proposed cost is <br /> $18,418.00. The cost includes hardware, software, labor and five additional telephone sets. <br /> The second proposal is from Inacom. A reputable vendor that provides the Merlend/Legend <br /> System manufactured by Bell Lab Technology. The system they are proposing would replace our <br /> current telephone system and would provide coverage to the Community Center. The proposed cost <br /> is $28, 489.00. This price includes hardware, software and 24 telephone sets. Labor is estimated at <br /> an additional $5000.00. <br /> The third proposal is from Action Systems. The Comdial System they are proposing is the second <br /> largest manufacturer in the business. Their reputation in the industry of product and service would <br /> be a middle to upper grade. The system they are proposing would replace our current system and <br /> will provide coverage to the Community Center. Their proposed cost is $21,180.00. This price <br />