Agenda Packets - 1997/01/07 - Laserfiche WebLink

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• 11111 27th Council meeting. The manner in which construction is to take place also needs to be decided. g To save time and money, it will be recommended the City negotiate the services of a construction manager to oversee the project. There are positives and negatives to this approach and these can be gone over at the work session Monday. For a layout to be accepted, we should also have a lease arrangement drafted and acceptable to the Council in about the same time frame. Preferably, I would think having CHS sign such a lease in order for construction to commence would minimize the City's risk better, since the City will be the one paying for the construction. Having a guarantee in the lease of a certain duration will help the City recoup its up-front expenditures. Important, although somewhat less urgent, is an agreement with Community Education. This will have to wait until after January 8 when Nick Temali returns, a time I think will still give us the opportunity to accommodate their needs and the City's. This rush to do this however then creates pressure to adequately inform the public. "Adequately" will be relative not only to Council members but also to individual community members. Again, at the January 6 meeting, this should be talked about and preferably agreed upon as to what will likely constitute"adequate" in your minds and the community's. For that reason, the Council may wish to remain televised during this work session simply to open all avenues for communication of this situation, if this option is to be pursued in a timely manner. There was discussion of a referendum approach to determining the community's acceptance of a Bel Rae project during our November meeting. Among the options for a communication or referendum may be another Decision Resources survey, a mail-in ballot approach, an election of sorts or a series of public meetings with the intention of determining project preferences. This is a difficult aspect of this option but it can work if agreed to quickly. In addition to this option, a parallel set of hearings will be needed to amend zoning codes to allow day care to take place in the Bel Rae's B-3 zone. This can be done in the time frame to allow CHS into the building, but it does add one more piece to the puzzle to contend with. To summarize, the following decisions are needed in order to pursue Option A: 1) Should the Children's Home Society be pursued as a tenant 2) Is the layout with CHS as a tenant acceptable 3) Considering the time frame, what is the best manner in which to communicate with the community on this option 4) Are lease terms with CHS acceptable 5) Is the cash flow projections with a CHS tenant satisfactory for pursuing this project 6) Is a construction manager approach acceptable for build-out 7) VB Diggs is not as far along as the CHS, does that matter I am attempting to be as comprehensive as possible realizing several issues and concerns Council members may have may not be addressed here. III Option B: This option is based on simply not attempting to meet the CHS schedule at this time. Since that choice may preclude the CHS from being a tenant, the urgency obviously is not as great. This