Agenda Packets - 1996/01/13 - Laserfiche WebLink

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ITEM 11.D interoffice MEMORANDUMIII to: Chuck Whiting from: Mary Saarion subject: Request to advertise to fill vacant position date: January 9, 1997 As per our prior conversation, I have prepared information for your review in regards to filling the vacancy of Sharie Linke's position in the Parks, Recreation&Forestry Department. While her vacancy leaves a 15 year void of experience in the operation of the department, I believe the void can be replaced since there are many qualified professionals in the field of Parks and Recreation. Because of the large amount of time spent in recreation programming planning and implementation for recreational services, I believe the department is today in greater need of a program supervisor's work than office administration since the computer system has given us all opportunity to participate efficiently and effectively the work of office administration. The City will benefit more from a Recreation Program Supervisor than an Administrative Assistant. Therefore I recommend that the vacant position be replaced with an entry level Recreation Program Supervisor. This position would require a four year Bachelor of Science Degree from an accredited college, requiring knowledge of Parks and Recreation administration having a public • governmental service emphasis. The entry level would mean under 3 years of experience. This would put the pay scale at a lesser amount, although the person would be elfor a pay increase and advancement to the level 2 position once 3 years of experience 1hasle been gained. •The pay scale provided in the Stanton guide provides the pay scale and 5 step program of the City. The pay scale range minimum range is $28,800 -36,300. Currently the Administrative position salary is budgeted in 1997 as $38,529. There would be a savings in salary in hiring a Level 1 Recreation Program Supervisor and the need for programming would be met. There has been concern regarding the loss of Sharie's skills and abilities in preparing the City Newsletter so that it is camera-ready for printing. Each Newsletter publication process require department participation in providing raw information for publication which is sent on disk to Sharie. She then formatted the information in brochure-like text. There are several options to retain this same service and to ensure that the budget is not increased. One option is to have the printing company prepare the information having the raw data on disk. This would cost additional fees per page. However, the cost could be easily maintained by simply cutting back the Newsletter by four pages. Another option would be to contract with Sharie Linke who is going into that very business and who has the experience and background of the City and who can produce a ready for print document. This too would cost extra money. She has bid $15.00 per page cost or approximately $600 per newsletter or$3600 annually. This cost again could be saved by simply cutting the number of pages of the newsletter or other costs in newsletter printing costs such as pictures, graphics, paper quality, etc. The third option is to have a staff member learn the desktop publishing skills so that the newsletter can be prepared status quo. It is my pinion, that staff members have enough to do and that the job of desktoppublishing Pu � isajob for