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Item No: 7E Meeting Date: November 14, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director Item Title/Subject: Resolution 8653, Accept Improvements and Approve Final Payment for Mustang Drive Pavement Rehabilitation and Drainage Improvements Introduction: The City Council is asked to approve the attached resolution accepting the improvements and authorizing final payment for the Mustang Drive Pavement Rehabilitation and Drainage Improvements Project (City Project No. 2014-C01). Discussion: The City of Mounds View is in the process of rehabilitating streets and other infrastructure throughout the city. One of the projects approved by City Council was the Mustang Drive Pavement Rehabilitation and Drainage Improvements Project (City Project No. 2014-C01) (the Project). City Council has taken the following steps in completing this project: • December 8, 2014, Approve Resolution 8347 Authorizing a Feasibility Report for the Project. • February 9, 2015, Approve Resolution 8373 Approving the Feasibility Report and setting a Public Hearing for the Project. • February 23, 2015, City Council held a Public Hearing for the Project. • April 27, 2015, Approve Resolution 8399 Authorizing Stantec Consulting Services, Inc. (Stantec) to Complete Plans and Specifications for the Project. • May 11, 2015, Approve Resolution 8416 Approving the Plans and Specifications for the Project and Authorizing Advertisement for Bids. • June 8, 2015, Approve Resolution 8429, Awarding a Construction Contract to Hardrives, Inc. for the Project. • October 12, 2015, Approved Resolutions 8463 and 8463 Declaring Amount to be Assessed and Setting a Date and Time for an Assessment Hearing, respectively. • October 26, 2015, City Council held an Assessment Hearing and Approved Resolution 8472 Adopting a Special Assessment Levy for the Project. Hardrives, Inc. submitted the lowest responsible bid and was awarded the construction contract for the Project. Hardrives performed the construction on the contract in the summer of 2015 and was substantially complete on November 1, 2015. The punch list that was prepared following construction has been completed and as a result Hardrives has met all the requirements of the contract documents. The project was finalized on June 1, 2016, and Stantec has been waiting to receive final paperwork from Hardrives in order to complete this project. The City has been withholding 5% of the value of completed work, pending completion of the punch list, verification of all the quantities, and providing all closeout documents. The following table provides a summary of the total project cost.