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Item No: 07E Meeting Date: December 12, 2016 Type of Business: CB Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8681, a Resolution Approving a Special Election for a Vacant Seat on the City Council and Approving a Special Election Calendar Introduction: The City held an election on November 8, 2016, for Mayor and City Council. Current Councilmember Carol Mueller ran for Mayor and won the seat. Her seat as Mayor will begin in January. This will cause a vacancy for a City Councilmember seat with a term expiration date of December 31, 2018. In accordance with §4.05, subd. 1 of the City Charter, when a vacancy in an elected office of the City occurs with 365 days or more remaining in the term of the vacated office, there shall be a special election of the unexpired term of the office vacated. In accordance with state statute, Councilmember Mueller submitted her resignation as Councilmember effective January 2, 2017. Discussion: In accordance with §4.04 of the City Charter, the Council shall by resolution order a special election or advisory election and provide all means for holding it. At least 15 days prior notice shall be given by the City Administrator by posting a notice in the official newspaper of the City stating the time and places of holding such election. The attached resolution orders a special election and approves the attached Special Election Calendar drafted by Ramsey County Elections. Special Election will occur on Tuesday, March 7, 2017. Polls open from 7:00 a.m. to 8:00 p.m. and all 4 voting precincts will be located in the Banquet Center located in the Mounds View Community Center. The City currently uses Ramsey County for election services. In accordance with the 2017-2020 contract: 11.2 Special Elections The County will submit an invoice payable within 30 days of receipt to the City for all costs incurred by the County to conduct a special election. Ramsey County Elections Manager Joe Mansky estimates the special election will cost the City approximately $8,700. If the City wishes to add Ramsey County staff during in-person absentee voting, then is would be an additional $1,500. In the past, special elections have lower than normal voter turn-out, and therefore, Staff recommends using present City Staff for in-person absentee. Recommendation: Staff recommends approval of Resolution 8681. Respectfully submitted, _____________________ Desaree Crane