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Item No: 7I <br />Meeting Date: December 12, 2016 <br />Type of Business: Council Business <br />Administrator Review: ____ <br /> <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Don Peterson, Public Works Supervisor <br />Item Title/Subject: Resolution 8685 Approving the Purchase of a 2016 Felling <br />Trailer, model FT-16-2 <br /> <br />Background/Discussion: <br />As part of the Public Works Department’s maintenance program, service trailers are <br />purchased for the specific divisions and are used to help perform the needed <br />maintenance on the infrastructure. The trailers are used for hauling materials and <br />needed equipment to perform these needed tasks. Public Works has several trailers in <br />inventory which are used for a variety functions. Trailer #303 is a tandem trailer and <br />used by all the divisions. Over the life of this trailer repairs have been minimal. <br /> <br />The last few years the trailer has been heavily used during the summer months; the <br />primary use has been to haul a rented backhoe to perform needed maintenance on the <br />storm sewer system. The weight of the backhoe is approaching the trailer’s load limit. <br />In 2015, the loading ramps experienced minor damage, which was repaired by staff . At <br />that point, a review began on the weight limit, age and condition of this trailer. <br /> <br />As Public Works staff started looking into replacing the trailer, the option of renting a <br />trailer was researched. Staff learned that the company used for renting the backhoe <br />hires a third party to deliver the backhoe, making the rental of the trailer not an option. <br />Staff proceeded to obtain costs in order to place the purchase of a new trailer in the <br />2016 storm water operating budget in the amount of $12,975. <br /> <br />Staff has received a competitive quote off the State of Minnesota Cooperative <br />Purchasing Venture from Truman-Welter of Buffalo MN for a 2016 Felling Trailer, model <br />FT-16-2 (deck over) trailer at a cost of $12,826.80. <br /> <br />Recommendation: <br />Staff recommends the approval of Resolution 8685 for the purchase of a 2016 Felling <br />Trailer, model FT-16-2 (deck over) from the State of Minnesota Cooperative Purchasing <br />Venture contract from Trueman-Welter of Buffalo MN at a cost of $12,826.80, and <br />funded from account 745-4415-7030. <br /> <br />Respectfully submitted, <br /> <br />Don Peterson <br />Public Works Supervisor