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Item No: 7D Meeting Date: February 23, 2015 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brandon Stenglein, Public Works Project Coordinator Item Title/Subject: Resolution 8380, Authorizing Inspec, Inc. to perform Additional Design Services, Bidding Documents, and Authorizing Advertisement for Bids for the 2015 Masonry Restoration at the Ground Reservoir, Booster Station, and Well House No. 2 Background: The City authorized Inspec, Inc. to perform an exterior wall management plan in May 2012 for all sixteen municipal facilities. These plans provide a detailed evaluation of repairs needed and provide a timeline for replacement if required. Public Works has been working with these plans to prioritize and budget the various repairs and improvements to the various facilities owned by the City. The Booster Station, Well House No. 2, and 2MG Ground Reservoir all have some level of masonry renovation needed, but the ground reservoir has significant masonry renovation needs. Inspec was authorized to perform preliminary engineering design and analysis to determine the best approach to fixing the ground reservoir wall and roof (Nov. 2012 – Res. 8020). Work included investigations by removing test openings in the exterior wall and structural analysis to determine possible roofing systems. Inspec completed this phase of the project and provided Public Works with final reports to be used in final design and bidding document preparation. Discussion: A combined masonry renovation project is proposed for the Booster Station, 2MG Ground Reservoir, and Well House No. 2. The booster station and reservoir were constructed in 1968 and the well house in 1964 with none or little improvements to the exterior systems. The Booster Station and Well House No. 2 are also scheduled to have the roof replaced this year as a separate project. The Ground Reservoir was reroofed in 2014. Roofing and masonry renovation are compatible activities and will to deter having to undo or redo improvements if done at separate times. As such the masonry and roofing projects will be scheduled and coordinated in a manner to minimize any such issues. Inspec was authorized to perform final design work for the masonry restoration and roofing of the Ground Reservoir, Booster Station, and Well House No. 2 in 2013 (Sept. 2013 – Res. 8158). That scope included the bid process services for the masonry restoration. Changes to the scope and additional items required further design. Public Works solicited a fee proposal from Inspec to perform additional design services and prepare bidding documents for a public bid of the project. Inspec provided a fixed fee of $4,800 to perform these services. Additional design costs include updating construction documents for 2015 bidding of the masonry restoration project, design of door replacement, masonry infill of an existing window, and new door installation at an existing window. In addition it is estimated that it could cost around $3,000 for hazardous materials sub-consultant services for these existing structures bringing the total additional design service fee to $7,800 Construction Estimate The 2015 Budget includes $200,000 in the Water Enterprise Fund under 700-4823-7050 for reservoir and booster station reroofing and masonry renovation, which anticipated a 2015 construction schedule. The updated cost of construction is approximately $155,000 for masonry