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Item No: 07I Meeting Date: May 26, 2015 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Interim Director of Public Works Item Title/Subject: Resolution 8422, Authorizing Budget Adjustment and Approving Bid and Authorizing Contract with Northwest Asphalt for the Silver View Park Trail Rehabilitation Background/Discussion: The City is in the process of rehabilitating Silver View Park Trail, this trail was originally constructed as a wood chip trail around the pond shortly after it was constructed. The City let a contract for converting the trail into an asphalt pavement trail in 1993. The specifications for that project required an 8-foot wide trail with 4-inches of aggregate base and 2-inches of asphalt. This was a typical pavement section for trails at that time. However, sections of this trail have failed due to environmental degradation. There are areas where storm water runoff drains over the pavement, degrading the pavement and creating ponding and icy conditions in the winter months. The type of equipment used for maintaining or accessing the trail has also contributed in having the trail around the Silver View Park storm drainage pond fail. For these reasons listed but primarily due to the underlying soils ability for support – which is related to an inferior original pavement design the trail is beyond repairs or use in its functional life span. The City Council has taken the following steps for the rehabilitation of the Silver View Park Trail: • In September 2014, American Engineering Testing, Inc. (AET) performed geotechnical and pavement evaluation services for the trail in Silver View Park. • December 3, 2014 Resolution 8348. Authorizing Professional Engineering Design and Preparation of bidding Documents. • February 23, 2015 City Council authorized Staff to continue moving project forward after the Engineers estimate of $313.000 for the project was higher than the 2015 budget. Line items in the budget will be used to cover the difference. • April 13, 2015 Resolution 8396, Approving Bid Documents and Authorizing Advertisement for bid. Bolton & Menk, Inc. prepared the design and bidding documents for this project. These plans address drainage issues, trail design sections, easements, and damage from roots by nearby trees, to ensure the longevity of the trail. On Tuesday May 19, 2015 Bids were received, opened and read aloud. Six (6) bids were received one of the bids is considered Non responsive for not acknowledging the addendum, Contractor Base Bid Northwest Asphalt, Inc. $372,586.75 Barber Construction, Inc. $421,825.00 Dresel Contracting Inc. $421,909.14 Sunram Construction, Inc. $455,025.75 FPI Paving Contractors Inc. $458,996.00 Urban Companies Non responsive for not acknowledging addendum