Agenda Packets - 2015/05/26 - Laserfiche WebLink

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Item No: 8A Meeting Date: May 26, 2015 Type of Business: CA Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Interim Director of Public Works Item Title/Subject: Resolution 8423 Approving the Contract With Upper Cut Tree Service and 4 Seasons Tree Care for Tree Removal of Accessible and Non-Accessible Trees. Background/Discussion: Public Works is charged to oversee the Forestry duties in the City this includes trees in on City grounds as well as trees in the ROW (right of way). Duties include the Diseased Tree Ordinance, where Elm Trees, Oak Trees and recently Ash Trees, with the Emerald Ash borer the main concern of this Ordinance. To assist Public Works with the removal of diseased trees, quotes are obtained for the removal of accessible trees where a vehicle and equipment has easy access to the site in order to remove the trees and non-accessible trees, for cases where access with vehicles is not possible. In the past the contracts have been annual to every two to three years; both contracts for the tree removals expired in March of 2015. Public Works Staff sent the requests for bids to five tree services companies. The Proposals were further broken down in both the accessible and non-accessible trees in two categories: • Cost per tree with trunk diameter less than 35 inches • Cost per tree with a trunk diameter greater than 35 inches There were three companies that submitted proposals. The results are as follows: Accessible Trees: Company Cost/ Inch;< 35” Cost/ Inch; >35” 4 Seasons Tree Care $15.00 $30.00 Upper Cut Tree Service $22.00 $28.00 Midwest Tree Experts $75.00 $100.00 Non-Accessible Trees: Company Cost/ Inch;< 35” Cost/ Inch; >35” Upper Cut Tree Service $23.00 $35.00 4 Seasons Tree Care $25.00 $50.00 Midwest Tree Experts $100.00 $115.00 The low quote for accessible trees was submitted by 4 Seasons Tree Care and for non- accessible trees by Upper Cut Tree Service. Both tree service companies have held municipal contracts with other cities in the past, and are the same contractors that have been working with the City of Mounds View since 2009.