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Item No: 71 Type Mots Vl1vv Meeting Date: March 24, 2614 of Business: Council Business Administrator Review: City of Mounds View Staff Report NEW— To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8237 Approving the Purchase of a 2015 F550 Pickup Truck Background/Discussion, As part of the Public Works Department's maintenance program, service trucks are purchased for the departments to perform the needed maintenance and inspections required throughout the City. The Street Department has in use a 1999 Ford 550 truck with a dump box. This truck is used for hauling debris and materials associated with water main breaks, storm damage, and other various tasks. This unit is also used as the sign replacement or repair truck as it has an air compressor on the vehicle used for air tools and the pneumatic post pounder. Discussion: Staff has received a quote off the State of Minnesota Cooperative Purchasing Venture for a new 2015 F550 4x4 Cab and chassis for a cost of $46,216.22 from Midway Ford of Roseville MN. In addition to the Cab and chassis, Staff has received a quote off the State Of Minnesota Cooperative Purchasing Venture from Crysteel Truck and Equipment from Fridley MN, for a new dump box and V -Mac Compressor. 1) Dump Box with options $13,550.27 2) V -Mac VR70 $10,425.00 Total cost of the unit with the dump box and options is $70,191.49. This unit is in the 2014 Budget in fund 460-4470-7040, budgeted amount $70,000.00. Staff has also received an estimate for unit #134 for trade-in from Midway Ford of $8,500.00. This would make the total purchase of the new truck with options listed with the trade in of $61,691.49. Staff feels this trade in value is too low and the unit would receive a higher dollar amount at auction. Recommendation: Staff recommends the purchase of a 2014 F550 regular cab and chassis off of the State Of Minnesota Cooperative Purchasing Venture from Midway Ford of Roseville MN for a cost of $46,216.22, not including the sales tax. Staff also recommends approving the purchase of a dump box with options along with a VMac under the hood air compressor from Cysteel Equipment of Fridley at the cost of $22,436.77 not including any sales. Staff is also recommending a 5% contingency in the amount of $3,509.57. Approve unit #134 being placed on auction, to receive a higher dollar value. A total of $70,191.49 not including any sales tax or license fees, funds to be taken from account 460-4470-7040. Respectfully submitted, Don Peterson Public Works Supervisor