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Item No: 7G <br />Meeting Bate: January 13 2014 <br />` Type of Business: Council Business <br />MINIMSMEWAdministrator ReviewReview Q_ <br />City of Itfounds Vier,"t-aff Reports <br />To: Honorable Mayor and City Council <br />From: Nick DeBar, Director of Public Works <br />Item Title/Subject: Resolution 8195, Accepting Work for the 2012 Street and Utility <br />Improvement Project - Area E and Authorizing Final Payment to <br />Northwest Asphalt, Inc. <br />Background/Discussion: <br />Northwest Asphalt, Inc. submitted the lowest responsible bid and was awarded construction <br />for the 2012 Street and Utility Improvement Project in Area E (Res. 7921). Northwest Asphalt <br />performed construction for the project during summer 2012 and was substantially complete on <br />November 9, 2012 — the date that the two-year warrantee period begins. <br />A punch list was prepared after substantial completion for the remaining minor work and/or <br />repairs left to complete before project close-out. Northwest Asphalt completed those items <br />and has met all requirements of the contract documents in a satisfactory manner. The City <br />has been withholding 2% of the value of all completed work that Northwest Asphalt has <br />performed, pending completion of the punch list and other close-out requirements. The <br />following is a summary of the final construction costs: <br />Original Contract Amount: $ 3,392,175.18 <br />Change Orders (0): +$ 0.00 <br />Revised Contract Amount: $ 3,392,175.18 <br />Actual Construction Cost: $ 2,936,683.22 $455,491.96 below revised contract amount <br />The remaining payment amount owed to Northwest Asphalt is for $76,394.84. <br />In addition, Stantec's consulting fees are tracking significantly below the authorized amounts. <br />Phase Authorized Actual . <br />Design $ 275,000 $ 162,047 <br />Bidding $ 7,300 $ 3,781 <br />Construction $315,000 $275,564 <br />Total: $ 597,300 $ 441,392 $155,908 below authorized fee <br />Recommendation: <br />Public Works (and Stantec) recommend that the City Council adopt the attached resolution to <br />accept: the construction work and release final payment for the Area F_ street and utility <br />improvements. Northwest Asphalt and their subcontractors have submitted IC -134 forms (as <br />required for project close-out). The final pay application is being processed under "Payment <br />of Claims" on tonight's meeting agenda. <br />Respectfully submitted, <br />I 1J i <br />Nick DeBar— Director of Public Works <br />