Agenda Packets - 2013/11/04 - Laserfiche WebLink

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RM—MM-9 Policy for the Sale of Sara plus City Property I. PURPOSE To establish and set forth the options for the sale or disposal of City -owned surplus property and to define requirements to be followed when utilizing a particular option for disposal of such property. Ii. APPLICABILITY This policy applies to all City employees who are involved in either the disposition or the purchase of surplus City property. III. DEFINITIONS Public Auction – A sale which is open to the public and at which the property is sold to the highest bidder. Public Sale – A sale, other than a public auction, in which property is offered for sale to the public and sold through either sealed bids, direct negotiation, quotations, consigranent or open market. The City retains the right to refuse any and all offers at its sole discretion. Open Market – A freely competitive, widely accessible market in which the City sells its property to the buyer at a price determined by competition. The sale is not restricted to price or bidder; it is determined by the best price offered and accepted by the City. IV. OPTIONS FOR DISPOSAL OF SURPLUS PROPERTY 1. Public auction (preferred default option) 2. Public sale 3. Sale through consignment by a nonprofit organization or other govermnental unit 4. Refuse/recycled (damaged property or property which has nominal or no value) 5. Donation as authorized by City Council in situations where the cost of disposal exceeds the property value In all cases, except a public auction, the department head for the department in which the property is or has been utilized, must: 1) determine and approve the method of disposal; 2) complete and sign a disposition form authorizing the property's disposal; and 3) provide the disposition form to the City ClerklAdministrative Services Coordinator for final approval.