Agenda Packets - 2013/11/04 - Laserfiche WebLink

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Gage 2 V. GUIDELINES FOR DISPOSAL OF SURPLUS PROPERTY SOLD AT PUBLIC AUCTION The City may conduct its own auction or enter into an agreement with another entity to conduct the auction. Notice of auction shall be given stating the time and place of auction and generally describing the property to be sold at least ten days prior to the date of sale by publication once in the official newspaper. Computer systems and related electronic equipment is to be disposed of as refuse/recycled or donated property in accordance with the guidelines therefor. VI. GUIDELINES FOR DISPOSAL OF SURPLUS PROPERTY NOT SOLD AT PUBLIC AUCTION (This section is consistent with M.S. 471..345 and the City's purchasing policy) The department head shall determine an estimated value (or selling price) for the surplus property based on valuation resources, e.g. Blue Book value, etc. After determining an approximate sale price, the following guidelines should be followed when disposing of surplus property. Official publication is required in certain situations. Use of advertising shall be determined by the department head in consultation with the City Clerk/Administrative Services Coordinator. Property valued over $50,000 If the amount of the sale price is estimated to exceed $50,000, sealed bids shall be solicited. A request for the bids shall be published once in the official newspaper at least ten days before the last day for submission of bids. The notice shall state the time and place of receiving bids and contain a brief description of the subject matter. Additional means of advertising may be utilized as determined by the department head. The City Council must take action to accept or reject the bid(s) for the sale of the property. Property valued from $15,000 to $50,000 If the amount of the sale price is estimated to exceed $15,000 but not to exceed $50,000, the sale shall be made upon sealed quotations, by obtaining two or more quotations. Property valued from $5,000 to $15,000 If the amount of the sale price is estimated to exceed $5,000 but not to exceed $15,000, the sale may be made upon receipt of at least two verbal quotations. The department head shall prepare a written memo containing the specifics of the verbal quotations. This information shall be kept on file with the applicable documents related to the sale. Property valued less than $5,000 If the amount of sale price is estimated to be less than $5,000, the sale maybe made in accordance with the City's general purchasing guidelines.