Agenda Packets - 2012/02/27 - Laserfiche WebLink

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Item No: 7E Meeting Date: February 27, 2012 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7905, Approving Bidding Documents and Authorizing Advertisement for Bids for Area E of the Street and Utility Improvement Program Background: The City is in the process of reconstructing 26 miles of City-owned streets and associated underground utilities as part of the Streets and Utilities Improvement Program (Program). The Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction over a 9-year period (2009- 2018) with an estimated program cost of $28 million. The next project area scheduled for construction this summer is Area E. Area E is located between County Road H and H2, and between Silver Lake Road and Long Lake Road. This area is primarily single-family housing, but there are some townhouse developments along County Road H2. Woodcrest Park is also located in this area and there is some undeveloped land north of the park. Area E contains 4.0 miles of streets. The City Council has taken the following steps, thus far, specific to Area E of the Street and Utility Improvement Program: • Aug. 8, 2011 - Authorized Topographic Survey (Res. 7818); • Sept. 26, 2011 - Authorized Engineering Design & Prepare Bid Documents (Res. 7831); • Nov. 28, 2011 - Authorized Geotechnical/Environmental Evaluations (Res. 7861); • Dec. 12, 2011 - Approved Non-Standard Street Design for Sunnyside Road (Res. 7877); • Jan. 9, 2012 - Denied Stormwater Infiltration Basin (SIP) Appeals (Res. 7885); and • Feb. 13, 2012 – Approved Purchase of Supplies for Grouped Mailboxes (Res. 7893). In addition to the above, various neighborhood meetings were held to get input from residents regarding non-standard street designs and proposed stormwater basin locations, both as stand-alone meetings and as part of the Street and Utility Committee meetings. There have been many hours of Engineering Division staff time spent on communication, coordination, meetings, reporting, tracking, and other project related activities. Discussion: Stantec has completed plans and specifications for use in obtaining public bids for construction of the Area E project. These bidding documents have incorporated the Program standards and City Council approved non-standard issues and decisions noted above. In addition, municipal underground utilities needing repair or replacement have been incorporated into the plans and specifications as recommended by Public Works staff. Much of the sanitary sewer below the north-south streets between County Road H and Woodcrest Drive will need replacement due to major deterioration and dilapidation. Some of these sewers were breached last summer during times of high water table elevations, causing sand to back up sewage in sewer pipes and creating sinkholes in the pavements on the surface.