Agenda Packets - 2012/07/23 - Laserfiche WebLink

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Item No: 7E Meeting Date: 7-23-12 Type of Business: CB Administrator Review : City of Mounds View Staff Report To: Honorable Mayor and City Council From: Tracy Juell, Public Works Administrative Assistant Item Title/Subject: Resolution 7972 Approving the Purchase of 400 chairs for the Event Center in the Mounds View Community Center Introduction: The Mounds View Community Center was built in 2 phases in 1997 and 1998 and during that timeframe 400 chairs were purchased for the Event Center. Many of these chairs are broken or the frames are bent and/or bowed also the colors of the fabric are reminiscent of the 1997/98 era. Discussion: The 2012 budget includes $40,000.00 for replacement chairs for the Event Center in the Community Center. Staff has been in contact with MinnCor Industries regarding the chair purchase for the Event Center. The City can purchase furniture through the Cooperative Purchasing Venture (CPV), a members- only program that enables participating governmental units, such as Mounds View, to purchase goods and services under competitive contract terms established by the State of Minnesota. (The State did the “leg work” to get the lowest cost for goods and services that are offered through the CPV Program for member agencies.) Staff received a quote for replacement chairs for the Event Center and it is as follows: • $137.25 each ($105.00 for the frame and $32.25 for the fabrics) 400 x $137.25 = $54,900.00 • $2,000.00 Freight (The manufacturer, MTS Seating, is located in Michigan. Originally MTS Seating quoted $2,745.00 for the freight costs. Our representative, Jessica Berg, MINNCOR Industries, negotiated it down to $2,000.00 which equals $5.00/chair.) • $3,911.88 Sales Tax Total: $60,811.88 Further Discussion: • The frame has a 12 year warranty. There are re-enforced bars on each of the sides of the frame. These chairs are stackable. • The vinyl for the seat is a grade 13 and is black with a subtle pattern. Staff learned about grades and fabrics through the process of the furniture reupholster in 2010 for the Community Center. Grade 13 is an excellent grade that will withstand the rigorous usage that these chairs endure. The abrasion resistance is 250,000 double rubs (sit down and get back up again) and is considered very durable. The vinyl can be cleaned using a mild water based solvent.