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Mr. Nick DeBar File No. 435-09139-0 <br />City of Mounds View February 22, 2011 <br />Area D – Bidding Phase Services Page 3 <br />x Preparation and submission of the Advertisement for Bids for publication. <br />x Tabulation of bids received on the project. <br />x Review and certification of the bid tabulation. <br />x Preparation of correspondence to the City containing a summary of bids received and <br />information regarding award of a construction contract. <br />x Preparation of construction contract documents (assumes contract award by City). <br />x Transmittal of construction contract documents for execution. <br />x All activities associated with project invoicing. <br />x Other miscellaneous administrative duties not associated with a specific task under <br />the Bidding Phase. <br />¾Deliverable / End Result:Certified bid tabulation. Correspondence of bid results <br />for consideration of contract award. Construction contract document. <br />Task 2: Meetings / Bid Opening <br />x All meetings attended by Bonestroo personnel, with the exception of internal <br />meetings of the Bonestroo design team. <br />x The only formal meeting anticipated during the Bidding Phase is the bid opening. <br />x A pre-bid meeting is not anticipated for this project. <br />x Immediate preparation in advance of the bid opening would be included in this Task. <br />x Preparation of materials for the bid opening is not included under this task. For <br />example, preparation of a summary list of plan holders to record bids received at the <br />bid opening would not be included under this task. That time would be tracked <br />under the Project Management / Administration task. <br />x Travel time to meetings would be included under this task. <br />¾Deliverable / End Result:Attendance at bid opening. <br />Task 3: Contractor Questions <br />x Respond to inquiries received from contractors, suppliers, and / or vendors during <br />the period between publication of the ad for bid and the bid opening. <br />¾Deliverable / End Result:None. <br />Task 4: Addenda <br />x Preparation and distribution of formal Addenda to the bidding documents. <br />x Work under this task may include, but not necessarily be limited to, the following: <br />-Modifications to construction drawings. <br />-Modifications to the project manual. <br />-Preparation of the addendum documents. <br />-Distribution of the addendum documents via electronic means, fax, <br />and / or hard copy media. <br />¾Deliverable / End Result:Addendum documents. <br />Task 5: Other <br />x This task shall be used for any activity not covered by the previous tasks defined for <br />the Bidding Phase. <br />-Any activity recorded on this task will be reviewed with City Staff to <br />determine whether: <br />ƒThe activity warrants creation of a new task.