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Item No: 7E Meeting Date: February 28, 2011 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7747, Approving Plans and Specifications and Authorizing Advertisement for Bids for the 2011 Street and Utility Improvement Project - Area D Background: A Streets and Utilities Improvement Program was created in response to petitioned opposition to the 2007-2008 Street and Utility Improvement Project. Details of the Program were largely developed by a Task Force group during 2007, with much input by residents, City Staff, and consultants, and ultimately adopted by the City Council on October 22, 2007 (Res. 7176). The adopted Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction of approximately 26 miles of City-owned streets and associated utilities over a 9-year period (2009-2018), with an estimated program cost of $28 million. Other aspects relating to the Program were subsequently adopted, including the following: • Streets and Utilities Committee: Adopted on February 11, 2008 (Res. 7223) to make recommendations to the City Council on issues relating to the Program or specific projects in areas of the Program. • Stormwater Infiltration Program (SIP): Adopted on August 11, 2008 (Res. 7319) creating components of the Program to install infiltration features to meet stormwater regulations. An appeals process and parameters for the SIP was established on August 25, 2008 (Res. 7328). • Non-Conforming Driveways: A policy was adopted on September 22, 2008 (Res. 7338) to address non-conforming driveways in the Program areas. • Private Improvement Program (PIP): Adopted on February 23, 2009 (Res. 7415) to allow property owners adjacent to street projects the opportunity to perform private property improvements in conjunction with the street project. The first project in the Program (Area A) was substantially constructed during 2009. Five miles of street and utility reconstruction was successfully performed in Area A. In addition, the successful bidder was approximately $600,000 lower than anticipated by the engineer’s estimate. Furthermore, actual construction costs are tracking close to $340,000 under the construction contract amount, or approximately $940,000 below the engineer’s estimate. Construction for Areas B and C (B/C) was substantially completed 2010 and, like Area A, the successful bidder was approximately $440,000 below that of the engineer’s estimate and actual construction costs are currently tracking $220,000 under the construction contract amount or $660,000 below that of the engineer’s estimate. Therefore, combined actual construction costs for Areas A thru C are roughly $1.6M below that of the engineer’s estimate at bid time. Area D of the Program includes St. Stephen, Pinewood Court, Jackson Drive, Adams Street, Groberg Street, Lambert Drive, Erickson Road, Clifton Drive, Raymond Avenue, and Belle Lane. These roads are generally located between County Road H2 and I and are on track for a 2011 construction schedule. A map of Area D is attached for reference.