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Resolution 7747, Approving Plans & Specs./Authorizing Advertisement for Bids for 2011 SUIP-Area D February 28, 2011 Page 2 The City Council has taken the following steps, thus far, specifically for the 2011 Street and Utility Improvement Project – Area D: • Preliminary Survey-Area D: Approved September 28, 2009 (Res. 7504); • Authorized Design Phase/Plans & Specs: Adopted July 12, 2010 (Res. 7643); • Authorized Geotechnical/Environmental Evaluations: Adopted Sept. 13, 2010 (Res. 7673); • Pinewood Court Design Configuration: Adopted Sept. 27, 2010 (Res. 7675); • Jackson Drive Design Configuration: Adopted Oct. 25, 2010 (Res. 7693); • Concrete Sidewalk on County Road H2: Adopted Oct. 25, 2010 (Res. 7694); • Denied SIP Appeals/Approved Inf. Basin Locations: Adopted Nov. 18, 2010 (Res. 7702). In addition to the above, various neighborhood meetings were held to get input from residents regarding non-standard street designs, both as stand-alone meetings and as part of the Street and Utility Committee meetings. One remaining item to finalize is the pavement marking configuration for the bump-out parking at Lambert Park. This will need to be determined by mid- summer. Discussion: Detailed discussion regarding costs, infiltration feature locations, permits, State Aid approval, and project schedule is included in the attached letter from Bonestroo, the City’s engineering consultant. Also attached is a detailed construction cost estimate, maps showing proposed locations for infiltration features, and select sheets from the construction drawings. The City Council is advised to review the information contained in these documents for project discussion. Bonestroo has provided the City with a fee estimate of $7,000 (hourly plus reimbursable expenses) to perform engineering services associated with the Bid Phase of the Project. A letter agreement containing a detailed work scope and explanation of these services is attached to this report. Also included in the letter agreement is a proposed amendment to increase the maximum fee estimate for the Design Phase $9,000 from $234,000 to $243,000. This increase is being requested primarily due to an increase in the scope of work that the fee was originally based on. Again, the letter contains a detailed explanation of this scope creep and Mr. Rhein plans to attend the February 28th meeting to answer any questions. Recommendation: Staff recommends that the City Council adopt Resolution 7747 that will approve the plans and specifications and authorize the advertisement for bids for the 2011 Street and Utility Improvement Project - Area D. If adopted, a bid date of March 31, 2011 will be established to open bids. The resolution will also authorize Bonestroo to provide engineering services associated with the Bid Phase of the project for an estimated maximum amount of $7,000, as well as a $9,000 adjustment in maximum amount associated with the Design Phase. A future resolution will be required to award the construction contract to the successful bidder after evaluating the bids received. Respectfully submitted, Nick DeBar - Public Works Director Attachments:  Resolution 7747  Map of Area D  Bonestroo Letter Re: Draft Construction Plans (dated Feb. 23, 2011)  Bonestroo Letter Re: Agreement for Engineering Services (dated Feb. 22, 2011)