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Mr. Nick DeBar File No. 435-09139-0 <br />City of Mounds View April 5, 2011 <br />Area D – Construction Phase Services Page 3 <br />x Preparation of requests for payments within the construction contract. <br />x Preparation and distribution of the notice for the Preconstruction Meeting with the <br />contractor. <br />x Preparation of the agenda for the Preconstruction Meeting with the contractor. <br />x Preparation and distribution of minutes from the Preconstruction Meeting with the <br />contractor. <br />x All activities associated with project invoicing. <br />x Other miscellaneous administrative duties not associated with a specific task under <br />the Construction Phase. <br />¾Deliverable / End Result:Contract quantity record book. Requests for payments <br />to the contractor. Notice, agenda, and minutes from the Preconstruction meeting <br />with the contractor. Project invoices for Bonestroo services. <br />Task 2: Meetings <br />x All meetings attended by Bonestroo personnel, with the exception of internal <br />meetings of the Bonestroo project team. <br />x Meetings included under this Task would include, but not necessarily be limited to, <br />the following: <br />-Neighborhood Preconstruction Meeting for the public. <br />-Preconstruction meeting with the contractor. <br />-Weekly project status meetings. <br />x Immediate preparation in advance of a meeting would be included in this Task. An <br />example would be review of the presentation for the Neighborhood Preconstruction <br />Meeting prior to attendance. <br />x However, preparation of materials for a meeting are not included under this task. <br />For example, if Bonestroo prepared the presentation for the Neighborhood <br />Preconstruction meeting, the time to prepare that document would not be included <br />under this task. <br />x Travel time to meetings would be included under this task. <br />¾Deliverable / End Result:Attendance at meetings. <br />Task 3: Surveying <br />x Construction surveying as described in the Project Manual. (Note: Allowance for this <br />sub-task is $34,750.00 per quote provided to City on March 25, 2011.) <br />x Control surveying as described in the Project Manual. <br />x This Task does not include any activity to provide surveying for private utility <br />improvements (i.e. natural gas, electric, telephone). Any such surveying required for <br />private utilities is beyond the scope of services of this agreement. <br />¾Deliverable / End Result:Control points. Construction stakes. <br />Task 4: Construction Observation & Documentation <br />x Preparatory work by Bonestroo construction management personnel in advance of <br />the start of construction. These activities may include, but not necessarily be limited <br />to, the following: <br />-Site visits to document pre-construction conditions. <br />-Marking removal limits. <br />-Coordination with representatives of private utility companies. <br />-Informal on-site meetings with property owners. <br />x Overall coordination and observation of construction activities.