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Item No: 7D Meeting Date: May 9, 2011 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7780, Authorizing TKDA to Perform Design Services and Prepare Contract Documents for the Lambert Park Building Demolition and Construction Background: The current building at Lambert Park was originally built in the late 1970’s or early 1980’s as a storage garage for various park and public works supplies and equipment. In 1987, the garage was converted into a warming house. The building has outlived its useful life and is now dilapidated and deteriorating (squirrels chewed through the rotten soffit material last year and made a nest inside). In addition, the unit heater used during winter months should not be used and would most likely be “red-tagged” if inspected by a licensed HVAC contractor. The City purchased the heater used in 1987 when it was installed as part of the garage conversion. The replacement of this building has been planned for some time. In addition to being included on the Capital Improvement Program over the past few years, the Parks and Recreation and Forestry Commission (Commission) has been discussing this project at most of their monthly meetings since October 2009. The Commission met with the Council at a joint meeting during the November 2010 work session at which time the Council gave direction to continue moving forward with the replacement. Costs are proposed to be funded entirely from the Park Dedication Fund. Discussion: The Commission made a recommendation (6-0) on April 28, 2011 to hire an architectural consultant to perform professional design services and prepare plans and specifications for use in obtaining bids and constructing the new building. The proposed building design will mimic the basic design of the last park building constructed at Groveland Park in 2005, which mimicked the basic design of the Hillview Park building constructed in 2001. Keeping the overall design and style similar between these buildings will not only keep design costs down, but will help with maintenance and repair activities and provide a cohesive feel to the various parks containing these buildings. TKDA, an engineering/architectural firm located in St. Paul, designed and prepared plans and specifications for both buildings at Groveland and Hillview Parks. TKDA has submitted an hourly rate fee proposal not to exceed $24,200 to perform the professional design services (architectural and mechanical, electrical, and structural engineering) and plan/specification preparation. City staff will perform the site/civil design and prepare plans/specifications in- house for use in bidding and construction. The site/civil portion of the project requires the most attention since each building location site is different. This will save approximately $7,500 to $10,000 in consulting fees alone for the design phase of the project. A topographic survey of the park was performed last year and will be used for site/civil design work. There are several tweaks to the Groveland plans that are being considered for Lambert Park including: enlarge covered concrete patio/picnic area and face toward park; extend dormer to create covered concrete entrance on street side; enlarge windows and install impact resistive glazing; install steel roof; and modifying several interior finishes. These changes are being