Agenda Packets - 2011/05/23 - Laserfiche WebLink

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Mounds View City Council April 11, 2011 Regular Meeting Page 5 1 MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7770, 2 Authorizing the Advertisement for the Engineering/GIS Intern. 3 4 Mayor Flaherty reiterated that the City was not adding to staff but filling a vacancy. 5 6 Ayes – 5 Nays – 0 Motion carried. 7 8 D. Resolution 7771, Awarding a Construction Contract with Northwest Asphalt, 9 Inc. and Authorizing Bonestroo to Provide Engineering Services for the 10 Construction Phase of the 2011 Street and Utility Improvement Project – 11 Area D. 12 13 Public Works Director DeBar stated on February 28th the Council approved the plans and 14 specifications for Area D and authorized advertisement of bids. The City received eight bids for 15 the project with the lowest bid being received by Northwest Asphalt from Shakopee. He 16 explained this was the same vendor used for Areas B and C and completed great work on behalf 17 of the City. He indicated that Bonestroo would complete the staking for the project to eliminate 18 any conflict of interest. 19 20 Public Works Director DeBar indicated the bidding environment was still favorable and the City 21 was fortunate to complete work for this improvement project. MnDOT has approved the City’s 22 street improvement plans and State funding was available. He then reviewed a letter from the 23 vendor along with a proposal from Bonestroo for engineering services for this project. He 24 anticipated a neighborhood meeting would be held in early May. Staff recommended the Council 25 award the construction contract to Northwest Asphalt and authorize Bonestroo to provide 26 engineering services for the Construction Phase of the 2011 Street and Utility Improvement 27 Project for Area D. 28 29 Council Member Mueller questioned what percentage of project costs is Bonestroo’s fee (for 30 construction service). Public Works Director DeBar estimated 11% to 12% of the total 31 construction costs. Fees were lower than in the past as the City has assumed and clarified a 32 portion of the tasks. 33 34 Mayor Flaherty requested that Bonestroo provide a better bid for staking as their bid was quite 35 high in relation to the bids received. Joe Rhein, Bonestroo, explained the price included 36 surveying and staking for the entire project based on City standards. He added that the City 37 would see savings overall due to the efficiencies provided by Bonestroo in completing these 38 services through a reduction in inspection services. 39 40 Council Member Mueller noted the bid being approved this evening was for bid base one without 41 the alternate. Mr. Rhein indicated this was correct. 42 43 MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7771, 44 Awarding a Construction Contract with Northwest Asphalt, Inc. and Authorizing Bonestroo to 45