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Item No: 7D <br />Meeting Date: August 8, 2011 <br />Type of Business: Council Business <br />Administrator Review: ____ <br /> <br />City of Mounds View Staff Report <br /> <br /> <br /> <br />To: Honorable Mayor and City Council <br />From: Nick DeBar, Public Works Director <br />Item Title/Subject: Resolution 7817, Awarding a Construction Contract to Ebert <br />Construction and Authorizing TKDA to Perform Architectural Services <br />for the 2011 Lambert Park Shelter Project <br /> <br />Background: <br />The current building at Lambert Park was originally built in the late 1970’s or early 1980’s as a <br />storage garage for various park and public works supplies and equipment. In 1987, the garage was <br />converted into a warming house and has now outlived its useful life and is in need of replacement. <br />The Parks and Recreation and Forestry Commission (Commission) has been discussing this <br />project at most of their monthly meetings since October 2009. The Commission met with the <br />Council at a joint meeting during the November 2010 work session at which time the Council gave <br />direction to continue moving forward with the replacement. Costs are proposed to be funded <br />entirely from the Park Dedication Fund (PDF). <br /> <br />At the unanimous recommendation of the Commission, the City Council authorized TKDA to <br />perform design and prepare bidding documents for the proposed Lambert Park building on May 9, <br />2011 (Res. 7780). TKDA previously designed the Hillview and Groveland Park buildings. The <br />Commission met several times to review building components and options during the design phase, <br />including tweaks to the Groveland and Hillview Park shelter design for lower maintenance and <br />operational costs. Other tweaks were also recommended to make the building more appealing to <br />potential renters based upon usage at other City facilities. <br /> <br />The Commission made recommendations for these building tweaks and cost options at their June <br />23, 2011 meeting, which were then reviewed by the Council at their June 27, 2011 meeting. The <br />Council approved the bidding documents (plans/specs) with the follow bid items and options: <br /> <br />Base Bid: <br />1. Extend Entrance Roof: With the reorientation of the only overhang facing the park, a deliberate <br />entrance needs to be defined for those unfamiliar with the building or those waiting for a ride <br />while raining, etc. The dormer would simply be extended to accommodate this need on the <br />street side. <br />2. Burnished Block in Interior: Burnished block does not require painting and is very durable and <br />attractive. <br />3. Graffiti Resistive Coating on Exterior: Long-term maintenance item. <br />4. Hollow Metal Doors w/ Half Safety Glass: Allows more light into interior space and helps <br />eliminate possible entrants being hit with door by those exiting. <br />5. Enlarge Windows by 6-inches in Height: Allows more light into interior space. <br />6. High Abuse Gypsum Board Ceiling: Replaces 4’x8’ cedar plywood ceiling. Also considered <br />T&G Cedar plank but too expensive. <br />7. Instantaneous Water Heaters: Replaces central water heater tank, which has a tendency to <br />create sulfur-like smell and consumes more energy. <br />8. Recessed Fluorescent Lighting: Replaces unattractive 2’x4’ surface-mounted fluorescent