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Res. 7817, Awarding Const. Contract to Ebert Const. & Authorizing TKDA for Lambert Park Shelter Proj. Page 2 fixtures. 9. Hi-Lo Drinking Fountain Outside drinking fountain mounted on building. ADA requirement. 10. Additional Concrete Sidewalk: A 4-foot wide sidewalk was added around the perimeter of the building to prevent erosion of the turf from stormwater runoff from the roof. Bid Alternate No. 1 (Add): Enlarge Picnic Pavilion Roof: The Lambert Park building is proposed to have the larger overhang (picnic pavilion) face the park rather than the street. In addition, the overhang is proposed to double in area. This orientation and enlargement will appeal to those simply watching a baseball game or a group rental. Bid Alternate No. 2 (Add): Premium Asphalt Shingles: Given the poor performance of the shingles on the Hillview and Groveland buildings, this is recommended. A metal roof was considered but was too pricey. Bid Alternate No. 3 (Add): Blade Resistant Rubber Flooring: Flooring is similar to the Schwaan’s SuperRink flooring – very durable and long lasting. Bid Alternate No. 4 (Add): Electrical Enhancements: Street and site lighting and other electrical items not required for the basic needs of the building. Discussion: The project was advertised in the Sun-Focus on July 7, 2011 for a bid due date of July 20, 2011. The bid opening was extended to August 4, 2011 to allow potential bidders more time to prepare their bids, and the project was advertised again with this time extension in the July 21, 2011 edition of the Sun-Focus. Seven bids were received on August 4 that ranged from $307,800 to $439,000 for the base bid. The average base bid was $370,913.57 and the Architect’s construction estimate was $356,470. The low base bid was received by Ebert Construction of Corcoran, Minnesota. Ebert was also the low bid for Bid Alternates No. 1, 2 and 3. A detailed bid tabulation is attached for reference. City staff and TKDA are recommending awarding the Base Bid and Alternates 1, 2, and 3 (see above) to Ebert Construction for a combined total of $328,204. The total bid prices for this combination ranged from $328,204 to $479,816. The pricing is much lower than TKDA’s estimate. TKDA also met with Ebert Construction to review the project to ensure that Ebert is comfortable with their bid prices. TKDA’s letter recommending award to Ebert Construction is attached. The project must be substantially completed by December 19, 2011, meaning it must be complete enough to serve the general purpose that it was designed for. City staff also discussed a scope of work and fee estimate with TKDA for their assistance during construction. Unlike the street projects, building construction like the Lambert Park shelter does not require full-time inspection. However, there are special inspections required by the Building Code that must be done by licensed architects and engineers. In addition, these professionals would review shop drawings and other contractor submittals to ensure compliance with the specifications, and be available to respond to questions or issues encountered during construction. TKDA’s compensation for these services would be on an hourly basis plus reimbursable expenses for a maximum estimated maximum fee of $15,600. Public W orks staff would oversee the day-to-day construction operations and contract administration. Approved costs to date for the project include TKDA’s design fee of $24,200 plus newspaper advertisements (est. $100). Public Works staff performed the site/civil design in-house for an estimated savings of approximately $7,500. In addition, staff is recommending adding a 5% contingency to the project budget for unknowns that may occur during construction without holding