08-08-2011 CC - Laserfiche WebLink

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4. City Responsibilities The City will perform the following election-related responsibilities: • Provide absentee voting services on behalf of the County for voters who choose to cast an absentee ballot in person at the City offices during a time period designated by the County not to exceed 15 days before each election in the City; • Conduct official canvass of election results following each City election; • Provide the title and text of City questions to be placed on the ballot; • Provide final approval for polling place locations; and • Designate a person who will be the principal contact for the City. 5. Office Space and Equipment Storage The County will provide suitable office and warehouse space to conduct all election-related activities and for storage of election equipment and supplies. 6 Election Judge Recruitment The City will encourage City employees to take time off from work to serve as election judges. 7 Upgrading or Replacing Voting Systems The County will assess the need to upgrade or replace the voting systems used for state, County and City elections held on and after July 1, 2011. The County will provide the City with an estimate of the cost of upgrading or replacing the voting systems no later than March 1, 2012 if adoption of a replacement voting system is either required by law or otherwise deemed necessary by the County. The cost of upgrading or replacing voting systems is not included in this contract and will be the subject of a separate agreement. 8. Special Elections The County will conduct all special elections required by law during the term of this contract. The County will submit an invoice payable within 30 days of receipt to the City for all costs incurred by the County to conduct a special election. The City will pay all costs of any City special election that is not conducted on the date of a regularly scheduled City, County or state election. The City will also pay all costs applicable to the City of any state special election that is not conducted on the date of a regularly scheduled City, County or state election.