Agenda Packets - 1997/02/03 - Laserfiche WebLink

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ARTICLE IX. DATA SECURITY: All Members of the Users Group agree to abide by the data privacy and data security standards of the supplying agency when using data made available by that agency. ARTICLE X. FINANCIAL MATTERS: • Section 1. The fiscal year of the Users Group is the calendar year. Section 2. The Board shall adopt an initial budget and must thereafter adopt an annual budget prior to July 1 of each year. The Board will give an opportunity to each Member to comment or object to the proposed budget before adoption. Notice of the adopted budget must be mailed promptly thereafter to the chief administrative officer of each Member organization. Section 3. Operational costs shall be shared according to a method agreed upon by majority decision amongst the Board of Directors. The costs could be met by membership fees. These costs could include Users Group administrative costs, purchase of liability insurance and others as appropriate. Section 4. Membership Fee: Members and Associate Members will agree to pay a one-time membership fee of$500 to the Users Group for the calendar year 1997. The amount of this fee will be reviewed and set annually by the Board of Directors for new Members. Section 5. Data Access and Physical Features Maintenance Fee: Members will commit to a three-year payment of data access and physical features maintenance fees. Ramsey County will charge the Users Group on an annual basis for unlimited access to the Ramsey County GIS Data. This fee will be paid to Ramsey County by the Users Group on behalf of the Members on an annual basis. The amount to be paid by each Member will be determined by the Board of Directors and will be reviewed annually. Section 6. Special Projects Assessments: Members who wish to enter into special projects and consultations shall present proposals to the Board for revie Examples of special projects could be cooperative training or consortium purchase of software. Upon approval b the Board, those Members who are part of the project will be assessed to meet the cost of the project. Section 7. Billings to the Users Group Members are due and payable no later than 30 days after mailing. In the event of a dispute as to the amount of a billing, a Member must nevertheless make payment as billed to preserve membership status. The Member may make payment subject to its right to dispute the bill and exercise any remedies available to it. Failure to pay a billing within 60 days results in suspension of voting privileges of the Member Director. Failure to pay a billing within 120 days is grounds for termination of membership, but the Users Group rights to billing are not affected by the termination of membership. ARTICLE XI. TERM Section 1. This agreement shall be in force through December 31, 1999, or until superseded by another agreement. Section 2. Based on the annual review of the operating procedures within the Joint Powers Agreement conducted by the Board of Directors, a new Joint Powers Agreement will be developed and circulated at least three months prior to December 31, 1999 and be agreed upon and signed on or before December 31, 1999. Page Four •