Agenda Packets - 1997/03/03 - Laserfiche WebLink

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The lessor should have the right to examine and inspect the records and books of the operator. All green fees and golf shop sales should be recorded daily with the date of sale and amount IDof each transaction. An annual financial statement should be provided. INSURANCE The lessee should be required to maintain an approved policy of insurance covering com- prehensive public liability,fire,and property damage,insuring both the lessee and lessor for the amount equal to the replacement value of the entire leased premises. DEFAULT - If either party fails to comply with any stipulation of an agreement,then the other party has the option of terminating the lease. SPECIAL RECOMMENDATIONS In the process of reviewing present and past lease agreements and interviewing representatives of public agencies that are involved with a golf course contract,the National Golf Foundation recommends certain conditions be included in a facility lease that may or may not have been considered. 0 GREEN FEES Any municipality should recognize, even though its lessee will operate the golf facility as an independent contractor and with the hope of making aprofit,that,as stated earlier,the purpose of a municipal golf course is to provide a golfing experience for the greatest number of people at a reasonable price. The keys here are people and price. Course owners (cities) have to realize that, even though they will not be operating the golf facility, they still have some responsibility to the players who use the course. It has been found in many cases in the past, that when private management assumes operations of a course, the green fees are raised to a point that may no longer be reasonable. To combat this potential problem,it is recommended that final approval of green fee rates be left in the hands of the public agency. At the very least, a monitoring arrangement should be made under which city officials review any proposed increase. MAINTENANCE PROGRAM It is recommended that a program of maintenance be included in any lease agreement.A public agency that has invested a large amount of money in maintaining its facility at a level that is satisfactory to its users would want a private contractor to maintain or improve that level. A stipulated program should include all day-to-day maintenance activities on the golf course • including, but not limited to: mowing,fertilizing,irrigation,spraying, and equipment care. In addition, the NGF recommends that a fully qualified golf course superintendent who is a member of the GCSAA, be employed to administer the maintenance program. - 5