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1 <br /> City of Mounds View March 5, 1997 <br /> Planning and Zoning Commission-Bylaws • <br /> Section IV.B.3. The name of the person recommended for chairperson shall be <br /> forwarded to the City Council for action at its first meeting in January. <br /> 2. Vice-Chairperson: The Planning Commission shall elect a vice-chairperson each year at <br /> its first meeting in January,following the procedure in Section IV.B.3. <br /> 3. Election Procedure:For each office,the chairperson shall invite nominations from <br /> Planning Commission members. After nominations have been received,the <br /> chairperson shall entertain a motion to close nominations. If such motion is made and <br /> passed, and more than one nomination has been made, the chairperson shall dist-lute <br /> ballots to the Commission members and each member shall write his or her selection <br /> on the ballot. The recording secretary shall tally the ballots and announce the nominee <br /> receiving the most votes. In the event of a tie,the recording secretary shall annotmce <br /> the nominees tied in the voting and balloting shall be repeated until an election occurs. <br /> If only one nomination has been received,the chairperson may conduct the voting by <br /> voice vote. If a majority of the members present vote in the affirmative for the <br /> nominee, the nominee shall be elected. <br /> 4. Assumption of Duties: The Chairperson and Vice Chairperson shall assume office at <br /> the first meeting in February of each year. <br /> 5. Term of Office:The chairperson and vice chairperson shall serve one year terms, and <br /> may be re-elected to additional terms in accordance with this Section IV.B. <br /> • <br /> C. DUTIES OF OFFICERS: The chairperson shall preside over the meetings of the Planning <br /> Commission, and shall have the authority to add or cancel agenda review meetings or <br /> regular meetings, and to call special meetings as provided in Section VL The vice <br /> chairperson shall assume the duties of the chairperson, in the absence of the chairperson <br /> V. LIAISON TO COUNCIL: The City Council shall appoint from among its members a Liaison to <br /> the Commission on an annual basis. It is expected that the Council Liaison will attend the <br /> Commission meetings on a regular basis. In the event of the absence of the Council Liaison at a <br /> Commission meeting, a Commission member may be appointed by the chairperson to represent <br /> the Planning Commission at the next regular City Council meeting or at the meeting where the <br /> City Council will be considering the planning cases acted upon by the Planning Commission in <br /> the absence of the Council Liaison. <br /> VI. MEETINGS <br /> A. TYPES OF MEETINGS; SCHEDULE: The meetings of the Commission shall be held on <br /> the first and third Wednesday of each month, with the annual schedule of meetings for the <br /> following year to be adopted by Resolution at the first meeting in December. <br /> 1. Regular Meetings: The first Wednesday of the month shall be a regular business <br /> meeting for the purpose of convening public hearings, making recommendations to the <br />