Agenda Packets - 1997/04/14 - Laserfiche WebLink

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City of Mounds View March 5, 1997 • Planning and Zoning Commission-Bylaws Page 3 City Council, and conducting business which requires a vote of the Commission, convening as the Board of Adjustment and Appeals, and other official business. 2. Agenda Review Meetings: The third Wednesday of the month shall be an agenda review meeting for an informational review of planning applications proposed for action at the regular business meeting in the following month, conducting site plan reviews, examining proposed ordinance amendments, discussing long range planning issues and studies, and other matters not requiring a vote of the Commission. The Commission may call to order at agenda review meetings to take action if noticed on the agenda for theagenda review meeting. 3. Special Meetings: Special meetings may be called by the chairperson or by any two members of the Commission by a written notice filed with the City Clerk- Administrator, who shall then post and mail a notice of the meeting in accordance with State Statutes. Planning Commission members shall be notified by telephone and in writing at least seven days prior to a special meeting. 4. Cancellation of Meetings: Regular or agenda review meetings may be canceled by the chairperson for good and sufficient reasons, or in the event there are no items of • business requiring the attention of the Commission, lack of a quorum, or weather conditions by the Community Development Director. Members of the Commission shall be notified by telephone of any meeting cancellation. A notice of the meeting cancellation shall be posted as required by State Statutes. B. QUORUM: A majority of the number of voting members appointed to the Commission shall constitute a quorum. C. CONDUCT OF MEETINGS; ADJOURNMENT 1. Meeting Chairperson: If neither the chairperson nor the vice chairperson is present to conduct a meeting of the Planning Commission,the Planning Commission may elect a meeting chair from among those members present prior to the commencement of business. The election shall follow the procedures set forth in Section IV.B.3, except that the Community Development Director, or his or her designee, shall conduct the election. 2. Open Meeting Law:Meetings shall be conducted in accordance with the State of Minnesota Open Meeting Law(Minn. Statutues 471.705). 3. Adjournment Meetings shall adjourn at or before 11:00 p.m. unless a two-thirds majority of the members present agree to extend the time of adjournment. If there is no • objection,the Chairperson may declare the meeting adjourned without the necessity of a motion or vote by the Commission. D. MINUTES: Minutes shall be prepared for regular meetings and each commission member shall receive a copy of the unapproved minutes for review and approval at a succeeding