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City of Mounds View March 5, 1997 <br /> Planning and Zoning Commission-Bylaws Page 5 <br /> VL INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report,plans and <br /> additional information, as appropriate, for each item placed on the agenda at both the agenda <br /> review meeting and the regular meeting. The Commission packet shall be delivered at least four <br /> days prior to the meeting. Each Commissioner is responsible for reviewing the material within <br /> the packet prior to the meeting. <br /> VII. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests for <br /> review by the City Attorney, City Engineer, City Planning Agency, or other paid consultants shall <br /> be in accordance with the Municipal Code, Section 401.07. <br /> VIII. SUPPLEMENTARY PUBLICATIONS: All Commission members shall receive a copy of the; <br /> Mounds View Municipal Code and a copy of the Municipal Comprehensive Plan as well as <br /> other materials as provided by the City Council or City Staff. These materials shall be retained <br /> by each commission member and returned to the Community Development Director upon the <br /> member's resignation or termination of appointment. <br /> IX. CONDUCT OF MEMBERS <br /> A. A1-1hNDANCE: Commission members shall advise the designated Staff member or the <br /> 110 <br /> Commission chairperson of an anticipated absence from any regularly scheduled Planning <br /> Commission meeting. Any member attending less than 20 meetings per year without the <br /> consent of the Commission shall be deemed to have vacated the office, and such vacancy <br /> shall be filled by the City Council pursuant to Section 401.03, Subd. 1. A leave of <br /> absence may be granted by the consent of the Commission. <br /> B. CONFLICT OF INTEREST: <br /> 1. General Standard:No Commissioner shall be appointed with private or personal <br /> interests likely to conflict with the general public interest. If any person appointed to <br /> the Commission shall find that their private or personal interests are involved in any <br /> matter coming before the Commission, they shall disqualify themselves from taking <br /> part in any discussion or action on the matter; alternatively, they may be disqualified by <br /> a two-thirds (2/3) majority vote of the Commissioners in attendance. <br /> 2. Conflict Due to Economic Interests: A Commissioner has a conflict of interest if,in his <br /> or her discharge of official duties, would be required to take an action or make a <br /> decision that would substantially affect the Commissioner's financial interests or those <br /> of an associated business,unless the effect on the Commissioner is no greater than on <br /> other members of the Commissioner's business classification,profession,or <br /> occupation. In the event a conflict of interest exists with respect to a particular matter <br /> before the Commission, the Commissioner shall disqualify themselves from taking part <br /> Sin any discussion or action on the matter. <br /> C. EX PARTE CONTACTS: Ex parte contacts are contacts between individuals seeking to <br /> influence the decisions of the Planning Commission and individual Commission members <br /> outside the meeting forum. Such contacts include meetings with project proponents, <br />