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• <br /> City of Mounds View March 5, 1997 <br /> Planning and Zoning Commission-Bylaws Page 4 • <br /> meeting. Minutes shall be approved by motion. Approved minutes shall be the official <br /> record of the business conducted and actions taken by the Planning Commission. <br /> Commission members may request copies of approved minutes after they have been <br /> corrected, if necessary, and signed as approved. Copies of the approved minutes shall be <br /> filed with the City Clerk-Administrator and in the Community Development Department. <br /> • <br /> Minutes shall be clearly marked"UNAPPROVED"or"APPROVED". The minutes shall <br /> state the following: <br /> 1. type of meeting, whether agenda review,regular, or special <br /> 2. date, time and place of the meeting <br /> 3. time meeting called to order <br /> 4. roll call of members present, and whether absent members are excused or unexcused <br /> 5. corrections to and approval of any previous minutes and the vote taken, except that <br /> minor grammatical and typographical corrections need not be noted <br /> 6. for each planning case on the agenda: <br /> a. case number, project name and address,brief description of the request, and name <br /> and address of the applicant <br /> b. summary of the request <br /> c. summary of any previous action <br /> d. summary of the staff review <br /> e. summary of statements made by the applicant,particularly concessions or <br /> agreements made by the applicant <br /> f. summary of comments made by each person testifying, with the name and address <br /> of the person noted <br /> 7. for any motions made: <br /> a. accurate as possible statement of motion <br /> b. name of Commission members making and seconding motion <br /> c. vote on each motion as to number of ayes,nays and abstentions <br /> d. reasons for each nay vote or abstention <br /> e. whether motion carried or failed <br /> 8. specific concerns addressed to the chairperson for inclusion in the minutes <br /> 9. reports by staff <br /> 10. reports by Commission chairperson and members <br /> 11. if the minutes are for a regular meeting, date,time,place and attendance at the <br /> preceding agenda review meeting <br /> 12. time of adjournment <br /> 13. signature of chairperson and recording secretary <br /> • <br />