05-05-1997 WS - Laserfiche WebLink

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• Item 10: Proposed Budget Calendar: Bruce has worked up a calendar scheduling the time frame to develop the 1998 budget. This will obviously be an important budget for this Council, and staff is attempting to be as prepared as possible for the mechanics of the process. Bruce and I can go over this in more detail on Monday,but I would like the Council to begin thinking about two or three top priorities that the budget should address so as to give myself and staff an indication of your expectations. Item 11: Review of Bel Rae Agreements: The final draft agreements are in your packet. The VB Digs agreement is the largest and most complicated as would be expected. In addition, the Community Ed and Children's Home Society agreements are enclosed and are more straight forward. Also, negotiation agreements are enclosed as is a construction manager agreement. Bob Long will be present to review the details and respond to questions. Given all that is presented, the intention is to have these on the May 12 agenda for Council adoption. Item 12: Review of Related Bel Rae Construction Matters: Also enclosed is a letter from the architect outlining the City's need to have soil borings taken for the project site. These types of actions will be needed as this project progresses. Later today (Friday) I will be meeting with the architect again to review some aspects of the project and what the City or the tenants have to do, and I can update the Council on that Monday evening. Item 13: Review of MAC Meeting: The Mayor, Bob Long and myself met with MAC officials and Geri Evan on Wednesday regarding our proposed legislation. We can again update the Council on that meeting Monday evening. Item 14: Resetting Council-Staff Team Building Session: We were not able to conduct the team building session on April 23 as planned. Perhaps the Council would like to discuss another date to meet. Item 15: Discussion of City Flood Assistance: Cities around the state are being asked if any services or funds could be offered to the cities devastated by the floods of the past month. I am asking department heads to determine what if anything could be made available for clean up efforts. If the City can do something, I will discuss the options with the Council Monday night. Item 16: Emergency Tree Removal Policy: This was an issue last year after the wind storm effected a couple of neighborhoods. I was directed by the Council then to work up a new policy for removing trees and branches should such a thing happen again. I have copied the work done to date and I will talk with you more about it on Monday for this Council's feel on the matter. Item 17: Discussion of Surplus Property: This was also an old item I have been trying to address for a while. I would like some simplified standardized way of getting rid of surplus City property (items not real estate)that accumulate over time in the City. A consistent procedure to ridding the City of stuff is my main concern as I explained in an old staff memo. Friday, employees spent the day .111 cleaning and identifying stuff at City Hall in hopes of getting rid of it. Getting rid of stuff is never simple, and I will talk more Monday about a draft policy for doing so.