09-15-1997 WS - Laserfiche WebLink

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Any employee who contests the accuracy or completeness of their personnel record should • notify the City Administrator in writing of the objections to the contents of the file. The employee should also supply names and addresses of individuals or entities believed to have received information from the personnel file. Within 30 days, the City will either correct the personnel file and attempt to notify individuals believed to have received the incorrect information or will notify the employee that the City considers the data to be correct. Information will not be disseminated from the personnel file without a copy of the employee's acknowledgment. The employee may appeal the City's determination that the information is accurate pursuant to the Administrative Procedure Act (Minnesota Statute §14.01, et. seq.) POLICY: GRIEVANCES Approved By: City Code Section: 1.35 Revision History: 1988, 1997 Disagreements may arise because an employee does not know, understand or agree with certain policy interpretations or management decisions. Such disagreements are commonly referred to as grievances. It is the policy of the City to address all grievances promptly and fairly. Employees are encouraged to utilize this process when a negative employment situation arises. Every effort shall be made to address grievances in such a manner as to be satisfactory to the employee and the Supervisor involved. Employees exercising their rights under this Section shall be free from reprisal. City employees may not avail more than one grievance procedure on any one complaint. Employees covered by a collective bargaining agreement shall follow the grievance procedures outlined in that agreement rather that the procedures set forth below. To the extent permitted by a negotiated agreement, Union employees shall be allowed to pursue the grievance policy set forth herein to the Clerk-Administrator level. PROCEDURES All grievances shall state the fact upon which they are based, when they occurred, the specific provisions(s) of the Rules allegedly violated, the remedy requested, and the avenue through which redress is sought. The grievance must be signed by the employee who is aggrieved. Step 1: The employee shall file, in writing, the grievance with the employee's Department Head within ten (10) working days of the date of the grievance or the employee's knowledge of its occurrence. Step 2: The grieving employee's Department Head is required to investigate the grievance and attempt to provide a response or decision within ten (10) working days of receipt of grievance. Step 3: If the grievance is not satisfactorily dealt with at the Department Head level, it can be appealed within ten (10) working days to the Clerk-Administrator. Step 4: Upon receipt of the grievance appeal the Clerk-Administrator shall review the grievance and respond within ten (10) working days. Step 5: If the grievance is not satisfactorily dealt with at the Clerk-Administrator level a petition for the City Council to hear the grievance must be filed within ten working days with the Clerk-