Agenda Packets - 1994/10/03 - Laserfiche WebLink

Home Browse Search

--",:7 REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 11. CUD� STAFF REPORT Report Number: 94-1321WS EN Report Date: 9-28-94 October 3, 1994 Re AGENDA SESSION DATE p _DISPOSITION • Item Description: Consideration of Hifing Recording Secretary Administrator's Review/Recommendation: 11 - No comments to supplement this repo , � - _ - Comments attached. Explanation/Summary (attach suppleme. eets as necessary.) SUMMARY; Staff has been requested to research the idea of hiring a recording secretary to take minutes at Council meetings and also provide a draft copy of the minutes. The recording secretary would relieve the Administrative Secretary of these duties which would allow her more time to perform other functions such as putting together agendas and packets, and doing licensing, elections and various miscellaneous work for the Administration Department. Michele Severson has contacted several cities that have recording secretaries who perform this function to find out if there was any interest or availability to perform this task for the City of Mounds View. This effort has so far been unsuccessful. Michele did learn that a professional service provider could perform this function on a contractual basis. The rates for this service are $21. 00 per hour for meetings and $9. 00 per page for draft minutes. If the average Council meeting were to last 2 hours and the average length of meeting minutes would be 10 pages, this service would cost $132 per meeting. If this option is not feasible, the City could advertise for this position and possibly find someone who could perform this task. If the service ends up costing approximately $132 per Regular Council Meeting, the cost for the remainder of the year would be $550 to $700 depending on exactly when the person would start. There is $19,900 left in the Contingency Fund. This amount could be transferred from the Contingency Fund to pay for this service. Tim Cruikshank, Asst. to City Admin. RECOMMENDATION;