Agenda Packets - 1995/06/05 - Laserfiche WebLink

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software applications and efficient processing of information as well as a coordinated records retention program that is accurate and efficient. PROGRAM OBJECTIVE One of the on -going priorities of the City Council is to maintain the City's commitment to remain up-to-date with new computer and communications technology. Maintaining the City's ability to quickly, accurately and effectively process, record and communi- cate information as well as provide timely, safe and efficient service in the day=to=day municipal operations is vital to the safety and well-being of all the residents of Mounds View. Personnel: BUDGET IMPACT Staffing of this Program include the Computer Consultant, 5 % of the Assistant to the City Administrator (unfilled position in 1996) and 5% of the Administrative Secre- tary/Deputy Clerk. It is anticipated that consultant costs will increase in 1996 due to the lack of in-house expertise. General Expenditures: City staff continue to take advantage of the benefits of the computer network by utilizing the system on a daily basis to meet the City's growing communication and informational needs, but there are numerous features that are not being utilized that would greatly reduce the amount of time currently used to process and share infor- mation. To continue to utilize the system efficiently, keeping the software and equipment current is essential. Because of the rapid change in technology and the constant updates to computer software, much of the required equipment will require upgrades over the next five years. For the past three years, the City has allotted for this expenditure because many unforeseen technical problems can surface during the year which require system up- grades - either software or hardware related. Some of the software programs that might be useful include complaint tracking software, bulletin board software and records retention software. Providing funding for technical needs is sound practice to keep the organization functioning well and to provide better service to the community. 14