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c •f- Agenda Section: 11.C <br /> REQUEST FOR COUNCIL CONSIDERATION Report Number: 95-1342C <br /> fli, <br /> SDtSTAFF REPORT Counciln: <br /> ❑ Special Order of Business <br /> CITY COUNCIL MEETING DATE May 8, 1995 ❑ Public Hearings <br /> ❑ Consent Agenda <br /> kl Council Business <br /> Item Description: Consideration of Entering Into Lease Agreement for New Microfilm Machine <br /> Administrator's Review/Recommendation: <br /> - No comments to supplement this repor <br /> - Comments attached. <br /> Explanation/Summary-(attach supplemen sheets as n• essary.)_ - __ —_- - <br /> SUMMARY; <br /> The microfilm machine the City is currently using is approximately 10 years <br /> old. It has grown obsolete and is no longer functioning at the level of <br /> quality that is needed for viewing and printing of historical film and <br /> fiche records. In the past month, three vendors have been contacted and <br /> two have demonstrated equipment to City Staff. One of the vendors was AMI <br /> Imaging Systems, Inc. who distribute Canon equipment (the existing machine <br /> is a Canon) , another was Mid-America Business Systems who distribute <br /> Minolta products, and the third vendor was CMI who no longer distribute (as <br /> of 4/95) microfilm machines. <br /> The Canon MP-90 and the Minolta 603Z were left at City Hall for a few days <br /> for staff to use them to determine which machine better fits their needs. <br /> Staff are in agreement that the Minolta 603Z microfilm machine is the <br /> better choice of the two machines. It is also less expensive. <br /> The monthly lease payment for the Minolta 603Z is $229.90. This includes <br /> the reader printer with automatic exposure, recyclable micro toning system, <br /> workstation, prism zoom lens, motorized universal carrier, installation and <br /> training. <br /> The monthly lease payment for the Canon MP-90 is $240. 10 and includes all <br /> the similar features. <br /> The length of the lease would be 36 months with an option to buyout the <br /> system for $1. <br /> The 1995 budget includes $4500 for the lease of a new microfilm machine. <br /> Tim Cruikshank, Asst. to City Admin. <br /> RECOMMENDATION; <br /> Authorize staff to enter into lease agreement with Mid-America Business <br /> Systems for 36 month lease for Minolta 603Z microfilm machine. <br />