Agenda Packets - 2010/06/28 - Laserfiche WebLink

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5 (b) It shall cause to be prepared a proposed annual budget each year which shall be submitted to the board of directors at least thirty days before the annual meeting. (c) It shall present a full report of its activities at each regular meeting of the board. Section 6. It shall have authority to fix charges for the use of the programs and facilities of METRO- INET, both as to members and nonmembers consistent with policies and guidelines established by the board. IX. FINANCIAL MATTERS Section 1. The fiscal year of METRO-INET shall be the calendar year. Section 2. An annual budget shall be adopted by the board at the annual meeting in April of each year. Copies shall be mailed, promptly thereafter, to the chief administrative officer of each member. Such budget shall be deemed approved by the member unless, prior to October 1st of the year involved, the member gives notice in writing to the METRO-INET secretary-treasurer that it is withdrawing from the organization. Section 3. The board shall have authority to fix cost sharing charges for all members in an amount sufficient to provide the funds required by the budgets of the organization. It shall advise the chief administrative officer of each member, on or before April 1 of each year, of the amounts of such charges. Section 4. Billings for all charges shall be made by the fiscal agent and shall be due when rendered. Any member whose charges have not been paid within 45 days after billing shall be in default and shall not be entitled to further voting privileges nor to have its director hold any office nor to use any METRO-INET facilities or programs until such time as no longer in default. In the event that such charges have not been paid within 45 days after such billing, the membership of such governmental unit may be terminated by a majority vote of the Board. In the event of a bona fide dispute between the member and the board as to the amount which is due and payable, the member shall nevertheless make such payment in order to preserve its status as a member, but such payment may be made under protest and without prejudice to its right to dispute the amount of the charge and to pursue any legal remedies available to it. Section 5. The charges of METRO-INET shall be divided, for cost sharing purposes, into three classes; (a) Class 1 Charges. These charges shall be made to cover the organization's general, administrative and operational expenses not falling within Classes 2 and 3. Class 1 charges shall be made as fixed monthly, quarterly or annual membership dues. They shall be determined annually by the board of directors. They shall not be retroactively applied to new members. (b) Class 2 Charges. These charges shall be made to cover the costs of design and development of computer programs and systems and other capital costs. The initial members of METRO- INET shall pay such portion of the Class 2 charges as shall be established by the board, provided that the board shall attempt in good faith to pro rate such Class 2 charges among the members in as equitable a manner as possible, giving consideration among other things, to anticipated use of the programs, systems and facilities of the organization. Any new members joining METRO-INET after January 1, 2010, shall pay a prorated share of the accumulated Class 2 charges which have been charged to or incurred by all members, as computed by the board on the same formula as for initial members as the price of membership; and such charges, when paid by such new members, shall be apportioned among the then existing members in cash or credit on unpaid or future billings in proportion