Agenda Packets - 2010/11/08 - Laserfiche WebLink

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Mounds View City Council October 25, 2010 Regular Meeting Page 5 1 Public Works Director DeBar indicated staff received a quote for re-upholstering the existing 37 2 pieces of furniture and a quote for new furniture. (MinnCor will also sand down and refinish 3 certain areas on the arms of the chairs where patrons have defaced them.) MinnCor has also 4 offered to loan the City extra furniture that they have in storage during the re-upholstering. It is 5 estimated that the furniture will be picked up and delivered in 3 different phases. As the furniture 6 is taken out to be re-upholstered, the loaned furniture can be moved to “fill in” the vacant areas. 7 8 • Re-upholstery $16,222.93 (total cost that also includes pickup and delivery) 9 • New $27,927.51 (total cost that also includes pickup and delivery) 10 • MinnCor also provided a quote for (16) new wooden chairs and (2) accent tables at the 11 total cost of $2,154.61. 12 13 Public Works Director DeBar received a cost for (3) brochure/newspaper wall racks in the total 14 amount of $401.40 which includes sales tax and shipping. Staff also received a quote from the 15 Best Buy Government Accounts division for (2) 32” Flat screen televisions to be mounted in the 16 commons areas at the cost of $427.49 each for a total price of $854.98 (includes sales tax). Wall 17 mounting brackets will also need to be purchased. The cost, including sales tax, is $96.18 each 18 for a total of $192.36. Finally, Staff received 3 quotes for the purchase of (2) customized 4’x9’ 19 floor mats. The low bid came from Minuteman Press: $207.60 each (includes sales tax) No setup 20 charges. A total cost of $415.20. 21 22 Public Works Director DeBar recommended the following: 23 24 • Re-upholster the existing furniture in the amount of $16,222.93 25 • Purchase (16) wooden chairs and (2) accent tables in the amount of $2,154.61 26 • Purchase (3) Wall Magazine Racks in the amount of $401.40 27 • Purchase (2) Flat Screen televisions in the amount of $854.98 along with mounting 28 brackets of $192.36 29 • Purchase (2) 4’x9’ indoor floor mats with the City’s logo woven into the fabric for 30 $415.21 31 32 Public Works Director DeBar indicated the total cost of the recommended improvements is 33 $20,241.49. A 5% contingency ($1,008.52) is recommended to be added to this amount in the 34 event that other miscellaneous sales tax, shipping/handling or other unknowns are discovered. 35 This would set the budget amount not to exceed $21,250.00. 36 37 Council Member Stigney asked if there was funding set aside for the heating/air conditioner unit 38 replacement. Public Works Director DeBar indicated the Community Center Fund would cover 39 the expense for the RTU. The furniture improvements would come out of a Special Projects 40 fund. In addition, the roof repair would be completed out of the Special Projects fund. 41 42 Council Member Stigney requested that future purchases come out of the Community Center 43 Fund and not out of Special Project funds. 44