Agenda Packets - 2010/12/13 - Laserfiche WebLink

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Mounds View City Council November 22, 2010 Regular Meeting Page 3 1 Council Member Mueller questioned if the fees covered staff time to complete necessary 2 administrative tasks. Community Development Director Roberts stated this was the case, with 3 additional engineering and attorneys fees paid for by the applicant. 4 5 MOTION/SECOND: Mueller/Stigney. To Waive the First Reading and Introduce Ordinance 6 855, an Ordinance Amending Appendix E of the Municipal Code about Planning Development 7 Fees. 8 9 Ayes – 5 Nays – 0 Motion carried. 10 11 C. Resolution 7701, Approving the Mounds View Data Practices Policy and 12 Procedures. 13 14 City Administrator Ericson explained this item was back before the Council for approval after 15 being discussed by Council at the November work session. He indicated the data practices policy 16 provided detail as to how public and private data should be handled by the City. After numerous 17 legislative changes, the City’s policy needed revisions. 18 19 City Attorney Riggs indicated the intent of the document was to clarify how public data would 20 be handled by the City and to present it in a more user friendly manner. He explained the State 21 had guiding policies as well. The document before the Council this evening was being used by 22 other communities and he recommended the Council proceed with approval. 23 24 Mayor Flaherty stated the policy refers greatly to Minnesota State Statute and asked if this was 25 cause for concern. City Attorney Riggs indicated the City’s policy was much more user friendly 26 than State Statute and provided the necessary information to the public on how data practices 27 would be handled in an efficient manner by Cit y staff. 28 29 Council Member Mueller questioned if there was a statute of limitations with data practices. 30 City Attorney Riggs explained this was referenced on Page 12. However, the Records Retention 31 Schedule would address this in further detail. This document would dovetail into the data 32 practices policy and procedures. 33 34 Council Member Stigney asked where emails are discussed. City Attorney Riggs indicated daily 35 emails discussing information regarding public meetings or agendas are public information. He 36 stated unless strictly specified, emails are public information. There was nothing written 37 expressly into the policy, but private data policies would be applied if the issue came into 38 attorney/client privileges. City Administrator Ericson reviewed the item further with the 39 Council. 40 41 Council Member Mueller questioned if the past bids for the street improvement projects were 42 public information. City Attorney Riggs explained this was public information. 43 44 MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adopt Resolution 7701, 45