Agenda Packets - 2009/08/24 - Laserfiche WebLink

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4 Section 4. MEETING FORMAT: a) At the hour appointed for a meeting of the Cable Committee, upon reaching a quorum, the members shall be called to order by the Chair or, in the Chair’s absence, by the acting Chair. The members shall do business following a set agenda. b) The Chair shall preserve order. The Chair or the acting Chair shall be entitled to vote like other members. c) Prior to speaking, members shall address the Chair and shall not proceed until they have been recognized by the Chair. d) If a member has a personal interest in a matter that comes before the Cable Committee, the member shall not vote on said issue. e) The Chair has the authority to set a time limit that a member or a person addressing the Committee may speak. f) All sub-committees shall be appointed by the Chair unless expressly ordered by the full Cable Committee. It shall be the duty of the sub-committees to act promptly and faithfully in all matters referred to them and to make reports at a future set time/date established by the Cable Committee. g) Minutes of all Cable Committee meetings shall be recorded by the Secretary, reviewed and approved by the Committee, and kept at the city offices. The minutes shall constitute an official record of the Cable Committee’s proceedings. Section 5. ATTENDANCE: Committee members shall advise the Chair or the Cable Television Coordinator of an anticipated absence from any regularly scheduled Committee meeting. Any member absent from three consecutive regularly scheduled meetings or more than four regularly scheduled meetings per year without the consent of the Cable Committee shall be deemed to have vacated their office. It shall be the duty of the Chair to notify the City Council promptly of any such vacancies who shall fill such vacancies for the unexpired term of the original appointment consistent with Article II, Sections 2 and 4. Section 6 CONFLICT OF INTEREST: When a question is put by the Chair, every member present shall vote, unless for special reasons the member elects to abstain. If a member has a personal interest in the matter, he or she shall state that such an interest exists and shall neither deliberate nor vote on the matter. “Personal interest” means, but is not confined to, a material financial interest of the committee member, a family member or a close associate. The committee member may also be disqualified to vote on a matter by a two-thirds (2/3) majority vote of the committee members in attendance. Section 7. OPEN MEETING LAW: Meetings shall be conducted in accordance with the State of Minnesota Open Meeting Law (Minnesota Statute Chapter 13D).. Section 8. INFORMATIONAL PACKETS: Each Cable Committee member shall receive a staff report, plans and additional information, as appropriate, for each item placed on the agenda for any regular or special meeting. The committee packet should be delivered at least four calendar days prior to the meeting. Each member is responsible for reviewing the material within the packet prior to the meeting.