Agenda Packets - 2009/09/28 - Laserfiche WebLink

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September 28, 2009 Item No. 7G Page 2 by a survey crew to record the location of all the physical features of the project site, existing elevations, etc – information that is necessary to prepare the Feasibility Report and perform the design of the project. The typical project schedule shows the preliminary survey is to be conducted in the autumn approximately 18 months prior to the desired start of construction. Therefore, if it is desired to construct the Area D project in 2011, the preliminary survey for Area D should be done in the autumn of 2009. The cost of the preliminary survey for Area D is estimated to be approximately $30,000. Resolution 7504 has been prepared for consideration by the City Council. The resolution would authorize the preliminary survey for Area D. No additional work would be authorized. Further development of the project for Area D would require additional authorization by the City Council under separate resolutions at future dates. In addition, Resolution 7504 makes no commitment of additional work on the street project for Area D to the engineering firm who provides the services for the preliminary survey. The City will retain its right to select the consulting engineer who performs the subsequent work on the Area D project. This issue was reviewed with the Streets and Utilities Committee at their meeting of September 21, 2009. The Committee raised no objection to proceeding with the preliminary survey. If Resolution 7504 is adopted, the preliminary survey for Area D is anticipated to be performed in October 2009. Additional Information No consideration has been given to a potential combined project for Areas D and E of the Street and Utility Program, as was done for Areas B and C. There are a number of reasons for this. The total length of a combined Areas D and E project would be very large at 6.3 miles. (By comparison, Area A is 5.0 miles, and combined Areas B and C is 4.1 miles.) Areas D and E are not near each other geographically and are separated by County Highway 10, which would pose challenges to the construction activities under a combined project. It would also place increased burden on the financing plan for the overall Street and Utility Improvement Program if another Area were accelerated. For these reasons, Area D is simply proposed to proceed as its own single project. That said, Area D is a relatively small project, with a length of 2.3 miles. Therefore if the City had other miscellaneous improvements it is considering on individual streets not within the Street and Utility Improvement Program, it may be possible to combine those improvements with the Area D project to achieve cost savings through economy of scale. Examples of such individual streets may be Program Avenue near County Highway 10, or Mustang Drive. The Public Works Department will investigate this issue further and report back to the City Council as appropriate.