Agenda Packets - 2009/11/23 - Laserfiche WebLink

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Item No: 7F Meeting Date: Nov 23, 2009 Type of Business: Action Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Clerk - Administrator Item Title/Subject: Resolution 7531 Approving the Renewal of an Agreement with the YMCA for Parks and Recreational Management Services Introduction: The YMCA has been providing management and recreational services for the City of Mounds View since July of 1999. The agreement originally adopted needs to be renewed and certain revisions are necessary at the same time. Discussion: The agreement has been reviewed by the YMCA Advisory Committee, City Staff, the City Attorney and the YMCA. The City Council reviewed the first draft of the agreement revisions at the Nov 2 Work Session, a meeting attended by Executive Vice President Pat Reimersma. The Council had a few questions, some of which were addressed that night, and some addressed through additional changes to the proposed agreement. A final question which has not yet been addressed concerns the 12.5% administrative fee that is added to all direct costs incurred by the YMCA. Ms. Reimersma indicated more information would be provided to substantiate that figure. Highlights of changes to the agreement made since the November Work Session: • Clarified the effective date of the agreement • In Article 4C, reference to Program leadership, Playground Supervision and Middle School Leadership was deleted. The amount for the event center staff was limited to 10% of the event center revenue. • Also in Article 4C, the reference to the YMCA’s 12.5% admin charge automatically increasing by the CPI was deleted. The same text was added to the ice rink attendant clause. • The Park amenities detailed in Exhibit 1 was updated. • Agreement requires that at least two Y staff members need to be on duty at time of closing, for safety purposes. • The complaint procedures were added to the agreement in Exhibit 5 The agreement as revised clarifies roles and responsibilities and provides for the YMCA’s management of the event center. The agreement clarifies that the City is to receive 100% of all surplus revenues up to $25,000, any surplus beyond $25,000 is split equally between the YMCA and the City. Other miscellaneous changes relating to responsibilities: • The agreement was modified to indicate that the City would be responsible for all maintenance and repairs.